In these release notes, you'll find a summary of new features, enhancements and resolved issues in version X.2 of the Entire OnHire application. This document lets us update you with all the latest information about our products and services.
Explore the comprehensive X.2 Version Release Notes with each feature, enhancement and resolved issues explained clearly and concisely with screenshots to showcase the descriptions in action 
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Content
🆕SuperReady
🆕WVMS - Rosters - Calendar View
📈Enhancements in Staff Portal
📈Enhancements in Finance Portal
✅Resolved Issues
🆕SuperReady
Payday Super - What you need to know and do before 1 July 2026
Action Required Before 1 July 2026
From 1 July 2026, all Australian employers must pay superannuation on every payday - not quarterly. This article explains what is changing, how EOH supports you through SuperReady, and the steps you need to complete before the deadline.
What is Payday Super?
Payday Super is a change to Australian superannuation law that requires employers to pay superannuation contributions on each payday, rather than quarterly.
Under the current rules, employers must pay SG contributions to a super fund within 28 days after the end of each quarter. From 1 July 2026, that changes: super must be paid on every payday and received by the super fund within 7 business days.
Key Date
1 July 2026 - Payday Super becomes mandatory for all Australian employers.
This change is designed to ensure employees receive their super more regularly - and to give the ATO greater visibility over compliance in real time.
What This Means for Your Business
Cash flow and payroll timing
The most significant operational impact is frequency. Instead of making four super payments per year, you will now make a super payment every time you run payroll. For businesses running weekly payroll, that is up to 52 payments per year.
This affects cash flow planning - super funds must be available at the time of each pay run, not accumulated over a quarter. We recommend reviewing your payroll funding process with your finance team ahead of 1 July 2026.
How super is calculated is also changing
The contribution base changes from Ordinary Time Earnings (OTE) to Qualifying Earnings (QE). QE is broader - it includes OTE, salary sacrifice contributions, and certain other amounts. You will also need to report both QE and super liability through Single Touch Payroll (STP), where currently only one or the other is required.
Your EOH configuration settings for pay components (allowances, additions, deductions, member shifts) must be reviewed to ensure they are correctly flagged for QE. See the Action Checklist section for details.
Important - QE settings are your responsibility
Superannuation is calculated based on your configuration settings in EOH. The Xeople team is available to assist with system configuration however, advice is general in nature. Ensuring configuration and settings are accurate is your responsibility - contact support@xeople.com with any queries.
Mandatory member validation before contributions
From 1 July 2026, you cannot process a super contribution for an employee until their super fund details have been validated via a Member Validation Request (MVR). This is an automated check performed by EOH through Ozedi. If an employee's details are not validated, they will appear as 'Not Ready' in the system, and contributions cannot be processed for them.
Note: Not all super funds will support MVR by 1 July 2026. EOH automatically identifies eligible funds and handles the request accordingly.
Stapled fund lookup becomes mandatory
Previously, checking whether a new employee had an existing 'stapled' super fund was optional. From 1 July 2026, this lookup is mandatory. If a stapled fund is found, it must be presented to the employee alongside other available options during super fund selection. This process is automated via the Entire OnHire Flare integration.
To enable this, you must authorise Flare to access the ATO's stapled fund lookup service via the ATO Access Manager. Entire recommends that this be completed by 1 June 2026. See the Action Checklist for steps & links.
SBSCH is being decommissioned
If you currently use the Small Business Superannuation Clearing House (SBSCH) to pay super contributions, you must transition to an alternative clearing house before 1 July 2026. The SBSCH is closed to new users from 1 October 2025 and will be fully decommissioned on 30 June 2026.
Summary of Changes
The table below compares how superannuation works today against the new requirements from 1 July 2026.
|
Area |
Current Process |
From 1 July 2026 |
|
Payment deadline |
SG contributions must be received by the super fund within 28 days after the end of each quarter. Due dates: 28 October, 28 January, 28 April, 28 July. |
SG contributions must be made on each payday and received by the super fund within 7 business days. Extended deadlines apply for new employees (20 business days) and in exceptional circumstances approved by the ATO. |
|
Super calculation base |
12% of Ordinary Time Earnings (OTE). |
12% of Qualifying Earnings (QE). QE includes OTE, salary sacrifice contributions, and certain other payments. |
|
STP reporting |
Report either OTE or super liability through STP. |
Report both QE and super liability through STP. |
|
Late payment penalty (SGC) |
SGC applies if contributions are not received within 28 days after the quarter end. Assessed by employer self-assessment. Based on salary and wages. Interest at 10% p.a. Flat admin fee. Not tax deductible. |
SGC applies if contributions are not received within 7 business days of payday. Assessed by the ATO. Based on QE. Interest compounded daily at the General Interest Charge (GIC) rate. Administrative uplift may apply. Tax deductible. |
|
Maximum penalty |
Up to 200% of the SGC, which may be remitted in part or full. |
25% or 50% of unpaid SGC, depending on compliance history. |
|
SBSCH |
Available to existing users until 30 June 2026. Closed to new users from 1 October 2025. |
No longer available. |
|
Member validation (MVR) |
Not required. |
Mandatory before any super contribution can be processed. EOH performs this automatically via Ozedi. |
|
Stapled fund lookup |
Optional during onboarding. |
Mandatory for businesses using Flare during onboarding. Must be presented to the employee if found. |
What is SuperReady & How it Works?
SuperReady is the EOH feature set that supports your compliance with Payday Super. It handles super calculation, member validation, fund selection, reporting, and (coming soon) automated contribution payments - all within your existing EOH workflow.
Here is how the end-to-end process works once SuperReady is configured:
Step 1 - Configure super settings - Click here for more details.
Set up your Employer Payroll Profile and SuperReady Configuration Settings within EOH. This includes your organisation details, super fund identifiers, and which compliance features are active (e.g., TFN Declaration, Stapled Fund lookup). Each legal entity you use for hiring must be registered separately.
Step 2 - Register with Ozedi and Flare - Click here for more details.
Ozedi handles automated MVR/MRR compliance checks. Flare handles TFN Declaration submissions to the ATO and stapled fund lookups. Both registrations are completed within EOH. An Ozedi Client ID is generated upon successful registration.
Step 3 - Validate member super details (MVR/MRR) - Click here for more details.
Before a super contribution can be processed, EOH automatically sends a Member Validation Request (MVR) to the relevant super fund to confirm the employee's details are correct. For new employees joining your default fund, a Member Registration Request (MRR) is sent instead. The system updates the employee's SuperReady Status to 'Ready' or 'Not Ready' based on the fund's response.
Note: Not all super funds will support MVR requests by 1 July 2026. The Entire OnHire system automatically identifies eligible funds and sends requests accordingly when super fund details are saved. Based on the super fund response (accept/reject), the system automatically updates the member/ applicant SuperReady Status to Ready / Not Ready.
Step 4 - TFN declaration and super fund selection - Click here for more details.
During onboarding, employees submit their TFN Declaration to the ATO via the Applicant Portal or Workforce App (powered by Flare). The system then retrieves and displays the employee's stapled fund (if one exists) alongside other fund options for them to choose from.
Step 5 - Super calculation on Qualifying Earnings - Click here for more details.
For each pay run, EOH calculates super based on QE as configured in your pay component settings. This includes all additions, deductions, allowances, and member shift components flagged as QE-applicable.
Step 6 - SuperReady reports - Click here for more details.
At the end of each payroll week, SuperReady reports provide a summary of super contributions due. These can be exported and imported into your existing clearing house for payment processing.
Step 7 - SuperReady Status of Member/Applicant - Click here for more details.
Shows whether a member/applicant is ready for super processing based on successful MVR/MRR compliance checks and valid super fund details.
Automated super payments - coming soon
The SuperReady Auto feature will eventually automate the submission and processing of super payments directly to super funds. Until this feature is available, clients must continue using their existing clearing house for super payments. Click here for more details.
Payment Flow: Before and After Payday Super
The diagram below illustrates how super payment timing is changing.
|
CURRENT - Quarterly payments - Pay run occurs |
FROM 1 JULY 2026 - Payday payments - Pay run occurs |
ATO Compliance Approach - First Year
The ATO has confirmed its compliance approach for the first year of Payday Super (1 July 2026 to 30 June 2027). In summary:
Employers who are genuinely trying to comply and who resolve issues quickly will not be the primary focus of ATO compliance action during this transition period. However, this is not a grace period - the new rules apply from 1 July 2026, and the SGC will apply to late or missed payments.
ATO guidance
The ATO's compliance approach documentation is available on the ATO website. Search 'Compliance approach for first year of Payday Super finalised' and 'The new super guarantee charge' on ato.gov.au for the latest details.
Your Action Checklist - Complete Before 1 July 2026
You have configuration tasks to complete in EOH before Payday Super takes effect. Work through these in order, as some steps depend on earlier ones being complete.
|
# |
Action |
Link |
Deadline |
Status |
|
1 |
Configure your Employer Payroll Profile in EOH for each legal entity (Organisation & Payroll, Contact & Address, Super Fund Identifier sections). |
Before 5 June 2026 |
|
|
|
2 |
Complete SuperReady Setup & Authorisation in EOH for each entity, including enabling required feature flags (SuperReady, TFN Declaration, Stapled Fund lookup). |
Before 5 June 2026 |
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|
3 |
Register each entity with Ozedi (via EOH) to enable MVR/MRR compliance checks. An Ozedi Client ID will be generated on completion. |
Before 5 June 2026 |
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|
|
4 |
Register with Flare (via EOH) to enable TFN Declaration submissions and stapled fund lookups via the Applicant Portal and Workforce App. |
Before 5 June 2026 |
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|
|
5 |
Review and update super configuration in Master Settings - check Additions & Deductions Master, Allowances Master, and Member Shifts Master to ensure all components are correctly flagged for QE. CAUTION: Please ensure these settings are carefully reviewed and confirmed, as they directly affect Qualifying Earnings (QE) calculations and superannuation payments. These configurations are your responsibility (the client). |
Before 5 June 2026 |
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|
6 |
Register your SSID (Software Service ID) with the ATO to enable STP submissions and super reporting compliance. |
Before 5 June 2026 |
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|
7 |
Authorise Flare to access the ATO stapled fund lookup service via the ATO Access Manager. This must be completed before 1 July 2026 to avoid disruption to employee onboarding. |
Before 5 June 2026 |
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|
8 |
Existing members will initially display a Super Status of ‘Not Ready’. Set members to ‘Ready’ manually where super details are already confirmed based on previous payment history. |
Before 1 July 2026 |
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|
|
9 |
If you use SBSCH, transition to an alternative super clearing house. SBSCH is decommissioned from 1 July 2026. |
|
Before 5 June 2026 |
|
Before updating QE settings
Changes to superannuation flags in Master Settings directly affect how contributions are calculated. Review carefully with your payroll team and confirm before saving. The Xeople team is available to assist - contact support@xeople.com.
Member Super Health (coming soon)
Once SuperReady is active, a Member Super Health dashboard will provide you with a full overview of your workforce's super compliance status, including MVR/MRR outcomes, Super Status, and TFN declarations.
In the meantime, all existing members will initially appear with a Super Status of 'Not Ready'. You should set members to 'Ready' manually where you know their super details are correct based on previous payment history. Once live, the system will automatically update statuses when super details are added or changed.
SuperReady Updates Across the System
Payday Super changes have been rolled out across all EOH portals and apps. Refer to the linked articles for details on what has changed in each area:
- Payday Super Readiness Checklist
- SuperReady Activation Scenarios and System Behaviour
- Staff Portal - SuperReady Updates
- Finance Portal - SuperReady Updates
- Applicant Portal - SuperReady Updates
- Workforce App - SuperReady Updates
- SuperReady Auto - Contribution Payment Process (coming soon)
Need Help?
The Xeople support team is available to assist with any SuperReady configuration queries. Reach out via:
- Email: support@xeople.com
- Knowledge Base: SuperReady Articles
We strongly recommend completing all checklist items as early as possible. With less than two months to the deadline, early action gives you time to troubleshoot any issues before 1 July 2026.
🆕WVMS - Rosters - Calendar View
Introduced Rosters to streamline shift planning and ensure balanced workloads. Rosters provide a structured schedule that assigns members to shifts over a defined period (day, week, or month), ensuring proper coverage and operational efficiency.
The new Calendar View presents shifts in a simple, visual format organised by service/delivery location, member, and shift type, making it easy to understand schedules at a glance. The Card View enhances usability by displaying each shift as a clear, easy-to-read card with key details, allowing users to quickly see who is working, when, and where without opening individual records.
- Manage Rosters
- Entire OnHire (EOH Logic): Entire OnHire operates on a flag-based model for handling features which is auto enabled by Xeople as per your pricing plan.
- XR Marketplace - Enable EOH integration: XR Marketplace integrates with EOH to seamlessly connect both platforms when enabled. This integration allows you to view rosters—an organised schedule that allocates members to specific shifts.
- Configurations:
- XR - Master Data - Filters: Help refine and control the data displayed in the Rosters Calendar View. Advanced filters can be configured from the Filter Master and easily applied or removed directly within the calendar.
- XR - Master Data - View: Create a Calendar View to control which source data appears on the screen. Each view is linked to a specific source, so only data related to the selected view will be displayed.
- EOH - Allocation Status Master: Defines all shift statuses used in the allocation workflow. These statuses describe the exact stage a shift is in and guide agencies, clients, and members through the allocation process.
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- EOH - Allocation Section Master: Helps you manage shifts efficiently by organising all shift statuses into four clear stages: Process, Hold, Finalise, and Completed.
- Use:
- Rosters – Calendar View - Overview and Navigation: Check out how to navigate to the calendar view.
- Calendar View - Header - View: Lets you switch between different views created in the View Master. Only views you have permission to access are displayed, and if no custom views exist, the default view loads automatically.
- Header – Shift Summary Panel -Shifts Filtered/Total Shifts: Provides a quick, high-level overview of all shifts displayed in the calendar, grouped by Shift Stages (aligned with Shift Sections in Client Allocation). It organises data into colour-coded stages—Open (Yellow), Pending (Orange), Booked (Green), and Cancelled (Red)—so you can quickly identify where attention is needed and take action efficiently.
- Page Header – Screen Action Panel: Provides access to actions that are not linked to any specific shift. These actions remain available at all times and support commonly used, system-wide operations.
- Calendar – Apply Filter: Controls which shifts appear on the Allocations screen. It allows you to refine the displayed shift data based on selected criteria and view only what is relevant to you.
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📈Enhancements in Staff Portal
- New SaaS-based Two-Factor Authentication (2FA
- Employee Shift Hours Report – 31-Day Month Enhancement
- Applicant Detail Report: Mobile Number and DOB Visibility
- Connect with Xeep (Chatbot) Available in the Staff Portal
- Increased Character Limit for Applicant and Member Name
📈Enhancements in Finance Portal
- Tax Scale Transition Rules: WHM and Australian Resident
- Invoice Details Configuration by Entity (Multi-Company Setup)
✅Resolved Issues
We have resolved the following issues in this version: