X.1 - Enhancements - Staff Portal

📈Staff Portal Enhancements

Content

User License Check
Renamed Field - Servicing Office to Reporting Office
Share Personnel Button Disabled for Synced Applicants/Members
Renamed Report - New Client Acquired Report to Oracle Clients Report
Client Allocations - Horizontal Scroll Bar
Enhancements in Click to Dial Log - Integration with VXT
Renamed Source 'Xeople' to 'XR'
Renamed Growth Modules

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User License Check

The User License Check feature helps system administrators and managers to monitor, manage, and optimise user license utilisation effectively. In addition to the existing 'Concurrent User License Check', this version introduces a new 'Per User License Check' feature. The system now offers two options for verifying user licenses: Concurrent User License Check and Per User License Check.

The system administrator configures the User License check within the Staff Portal.

Concurrent User License Check

A concurrent user license allows the number of users specified in your license agreement to access the system simultaneously. The total number of licenses are shared among all active users; however, only the number of licenses you have opted for can log in simultaneously across the system.

This is the existing functionality, and it will continue to operate as intended. 

Per User License Check

A per-user license is allocated to individual users. Only users with an allocated license are authorised to access the system, and the total number of active users is limited to the specified license count.

Validations Applied to User License Check

The following validations are enforced for the User License Check when accessing the Entire OnHire system:

• If you attempt to add a new user beyond the permitted license limit, the system will prevent the creation and display a validation message
  
  For instance, if the license limit is set to 11, only 11 active users are allowed to access the system. If the additional user is added to the system, a validation message is displayed: ‘You have reached the maximum number of active users licenses (<number of licenses>). To activate a new user, please deactivate an existing active user or contact the Entire OnHire Support Team to increase your license limit.’
  
  
• You can update the details of existing users; however, if the maximum number of permitted user licenses is reached, an inactive user cannot be reactivated as an active user, and the validation message is displayed as shown in the figure above
• When logging into the system, if the maximum number of active licensed users is exceeded, the User License Limit Reached message is displayed as 'The system has reached its maximum number of active licensed users limit. Please check with your IT to proceed further or request us for new licenses.' as shown in the figure below

User License Type Details in the Dashboard

In the Dashboard, the System Consumption tab indicates the type of user license for the organisation, indicating whether a Concurrent User License or a Per User License is enabled, as shown in the figure below.

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Renamed Field - Servicing Office to Reporting Office

The Servicing Office field is renamed to Reporting Office in the Staff Portal. This updated field name will be reflected across all relevant pages within the Entire OnHire system.

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Share Personnel Button Disabled for Synced Applicants/ Members

The Share Personnel button will be disabled if the applicant or member is already synced with Xeople Recruit. A tooltip will be displayed when hovering over the button: 'This personnel has already been synced with Xeople Recruit organisation <organisation name> and cannot be shared again'.

The Share Personnel button will be disabled in the following areas:

• Personnel Card

• Onboarding → Screening Pop-up

• Talent Search - When you click Share Personnel for the already shared member, you will not be able to push the member, and the Share Personnel failed message will appear as shown in the figure below

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Renamed Report - New Client Acquired Report to Oracle Clients Report

The New Clients Acquired Report is renamed to Oracle Clients Report as shown in the figure below.

When this report is selected, the updated report name 'Oracle Clients Report' will be displayed. This new name will also appear when exporting the report to PDF or Excel format.

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Client Allocations - Horizontal Scroll Bar

On the Client Allocation page, a horizontal scroll bar will always be available to ensure seamless navigation across the screen, as shown in the figure below.

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Enhancements in Click to Dial Log - Integration with VXT

In this release, several enhancements are introduced to the Click to Dial Log - Integration with VXT feature:

1. A new 'Completion Type' column is added in the Click to Dial Log page
2. A new Settings icon is introduced, allowing you to configure 'Reason for Contact' and 'Contact Outcome Master' directly from the Click to Dial Log page
3. The Call Tag will display the origin details of each call in the Call Log screen
4. You can create a new customised tag in the Add/Edit Call Log screen
5. The source value will be displayed as 'EOH' for all calls initiated through Entire OnHire. If a partner API is triggered within 30 minutes of the call, the source will automatically update to the corresponding partner name (e.g., VXT)

🔗 For details on the listed above enhancements, refer to the articles below:

• Click to Dial Log - Integration with VXT

• Click to Dial Log - Incoming and Outgoing Call Logs

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Renamed Source 'Xeople' to 'XR'

When a member is pushed from Xeople Recruit to Entire OnHire, the source tag is now displayed as 'XR' across the Entire OnHire application.

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Renamed Growth Modules

The Growth Modules are renamed to Features across the Entire OnHire application. The existing features are also renamed with their new names as listed below.

The updated feature names are reflected in the Dashboard page as shown in the figure below.

Additionally, updated feature names are reflected in all Entire OnHire Knowledge Base articles as shown in the figure below.

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X.1 Release Notes - August 2025
X.1 - Entire OnHire - Single Sign-On (SSO
X.1 - Enhancements in Workforce App
X.1 - Enhancements in Finance Portal
X.1 - Resolved Issues