Logging in for the first time - navigation help

Quick Links

Briefly let's explain how to get around the big bubbles/Quick Links - which we've numbered here.

1. Recruitment - this is the dashboard to track all your "onboarding staff" which we call Applicants. You can see the different stages of the process for each applicant, automatically sorted by the office.
   
   

2. Talent - this is the "full system search" of your whole Applicant/Member database. You can search across the whole country here, based on filters, sub filters, documents, questions answered and more. You can also access CV Resumes and Member profiles from here. You can email and SMS from this screen.
   
   

3. Personnel Card - This is also a "full system search" of your whole Applicant/Member database - except it only shows one entry. This is because it gives you a full overview of one individual. 
   
   

4. Member - Here you can only search Members - our term for staff who passed through the onboarding process successfully (they may still become inactive/suspended/terminated after that point).
   
   

5. Clients - Here you can search across your client database,  open and edit any non-financial client details and make changes to all the nitty-gritty details. You can even log calls with client contacts.
   
   

6. Allocations - This is where shifts/placements/bookings/orders (whatever you call it) get created, searched and filled. Both short-term shifts or longer ongoing contracts can be managed from this screen. It brings together live Member + Client information together on one live working screen.
   
   

7. Appointment - This is the internal calendar in Entire OnHire used to create interview appointments from the Recruitment dashboard
   
   

8. Availability - Here you can view any member's availability that they have entered from their mobile app, check if they are booked elsewhere or make changes if the availability is not accurate. 
   
   

9. Restrictions - This is a shortcut to the Member's restriction screen, this show's what clients/locations/sites a Member is either preferred to work at or has been asked not to come back to. 
   
   

Top Header Menu

Let's look up slightly to the "top header menu" above - we will dive a bit deeper into these functions

• Applications + this is where you can view all applications ever submitted (unlike the recruitment dashboard) which just shows all the currently "active" applications. Recruitment - Applications Drop Down
  
  

• Profiles + here you can create and edit Member, Client, and Professional profiles.
  Profiles - Member Tab
  Profiles Tab - Clients
  Profiles - Professional Tab
  
  

• Allocation + this will let you access Member Allocations (allowing reverse searching of available Members against open shift requests) and access submitted timesheets as well.
  Allocations Drop Down
  
  

• Placements + this is where you create "Jobs" (jobs in Entire OnHire are for perm positions or advertising positions. You can also post, edit and expire jobs to Broadbean/Seek from here. Placement Tab
  
  

• Masters - the "brain" of your Entire OnHire system. Here you can create all the rules, settings, templates, and authorisation levels for the system (non-finance related).
  Master Settings Summary
  
  

• Reports - every operational report is here. From tracking recruitment success to different marketing channels to shift fill rates and hours variations on bookings. Note all financial reports are in finance.
  Reports
  
  

• Logins + - here you can access login details for all external user types. You will use this a lot when resending lost details to an Applicant, Member or Client. Additionally, you can click on their name (hyperlinked in blue) which will then automatically log you into their portal. 
  
  

Bottom Links!

There are useful features at the footer of every page, designed for very quick access

1. Users - This links to Main Masters - Internal Users . For you to be able to create new users, log them out etc

2. Client Allocations - This takes you to Client Allocations

3. App users - This takes you to the Mobile App - Login/out graph

4. Daily Bookings - This takes to you - Shift Booking Report

5. Download Bookings - This downloads today and future bookings - Download Bookings

6. Infections - This allows you to create infections Infection Control - Works only on the Allocations Page

7. Talent Search - This links you to Talent Search Talent Search

8. Contact Member - here you can search and contact any staff member who was successfully onboarded. You can even search by their employment notes in their profile. 

9. Contact Log - this is the start of our "CRM" - it tracks automatically tracks outgoing communication from Entire OnHire; SMS, email and push notifications. It can report KPIs based on actions taken, calls taken and made if recorded (soon to be automated). It is often used for prospecting clients and syncs with all Apps types. Contact Log

10. New Member - This allows you to create a member without having to go through the recruitment process - How to create a New Member

11. New Client - This allows you to create a whole new client/tree - Clients

12. Marketing Notes - This links you to client marketing notes - Profiles Tab - Clients

13. References - Old - This Links you to incomplete Applications - Recruitment - Applications Drop Down