9.4 - New Feature - Xeople Recruit Integration into Entire OnHire

Entire OnHire now offers the functionality to integrate with Xeople Recruit. This integration enables users to push and extract data across platforms with ease, opening up new opportunities to recruit across casual and permanent placements using a cohesive database.

 Key available functionalities:

1. Push Entire OnHire Members to Xeople Recruit for Permanent Placements

2. Search and Extract Entire OnHire Members in Xeople Recruit for Permanent Placements

3. Push Xeople Recruit Jobs to Entire OnHire Members via the Workforce App

Get Started: How to Integrate Entire OnHire with Xeople Recruit?

The first step is to set up Entire OnHire as a Xeople Partner from the Xeople Recruit Marketplace. Once the process is completed, you can begin using the integration features.

To setup Entire OnHire as a Xeople Partner:

• Click the Profile icon → Administrator → Marketplace → Xeople Partner tab

• Click Enable on the “Entire OnHire” partner option

• Validate and Save the partner. Once validated, the integration is complete and you are ready to use the features

• With Entire OnHire set up as a Xeople Partner, you can choose which of the below listed features you'd like your team to use. Click Subscribe for each of the respective options:

  • Search, Match & Extract Entire OnHire Members  – activates the Entire OnHire candidate pool in the Xeople Search page to import Entire OnHire members/candidates to Xeople Recruit

  • Push Job to Member App  – activates the ability to push a job from Xeople Recruit to Entire OnHire’s members via the Workforce App

You can add employees to the Search, Match & Extract Entire OnHire Members, and Push Job to Member App features by clicking the (plus) icon. On clicking the plus icon, select the Organisation Name and Employee Name, then click Save.

Members and applicants in your Entire OnHire database who are suitable and interested in permanent placement opportunities can be shared directly with Xeople Recruit using the new ‘Share Personnel’ button. This feature is available in the Talent Search, Personnel Card, and Application Screening pages of the Entire OnHire platform.

Talent Search

Starting with EOH’s Talent Search page, you can use “Share Personnel” for a single or bulk data transfer with a maximum of 10 applicants/members. All relevant information will be instantly available in your Xeople Recruit database.

To use this feature:

• Open the Talent Search page and provide the search criteria

• Select the relevant applicant(s)/member(s) and the action menu will appear

• Click Share Personnel and the Share Personnel pop-up opens with the selected Tenant Name

• Now, select the Organisation Name and click Push Personnel

• To view a report of the members successfully transferred, click the link “Click here to view extracted report” which will prompt a download of the log file

• The downloaded log file contains the details of all mapped fields with their status descriptions so you can confirm the number of successful and failed transfers

Personnel Card 

The Share Personnel feature is also accessible via the Personnel Card. Simply search the member and click Share Personnel as shown in the figure below.

All subsequent steps are identical to those outlined above in the Talent Search section.

Applicant Screening

The Share Personnel functionality is also accessible via the Applicant Screening page. Simply select the member and click Share Personnel as shown in the figure below.

All subsequent steps are identical to those outlined above in the Talent Search section.

2. Search & Extract Entire OnHire Members into Xeople Recruit

Members and candidates in Entire OnHire who are also interested in permanent placements can be pulled into Xeople Recruit. Simply select the “Entire OnHire” search pool and use the “Extract/ Extract & Map” feature. 

You can Extract & Map members or candidates as either one-off or bulk transfers when selecting a Job from the drop-down. On successful extraction, the selected member(s)/candidate(s) are mapped to the selected job.

1. You can extract and map a single selection by clicking Extract & Map for the required member/candidate or

2. You can also extract and map multiple members/candidates by clicking on the required checkboxes, where you’ll see the count in Bulk Extract & Map increases with each selection. Note: you can select a maximum of 10 members/ candidates for Bulk Extract & Map. When all required members/candidates are selected, click Bulk Extract & Map

• The selected member(s)/candidate(s) are successfully extracted and mapped into the Xeople Recruit within the designated organisation with all the details. The Confirmation Message pop-up screen shows:

  • Candidate Id, Candidate Name, Status, and Status Message details

  • Number of members/candidates extracted successfully into the Xeople Recruit

  • Number of members/candidates who failed with Status Message showing the reason for transfer failure

  • Example: In the below figure, 7 out of 10 members are successfully extracted and mapped to Xeople Recruit which indicates the ‘7' members are successfully extracted and mapped with the selected job and the remaining 3 members failed to transfer

Click the link ‘Click here to view extracted report’ to download the log file that includes the reason details of the members/ candidates. The successful transactions are extracted into the selected organization of Xeople Recruit, and if the selected member(s)/candidate(s) already exists, it will update the required details.

How to Extract or Bulk Extract?

You can Extract or Bulk Extract the member(s)/candidate(s) without selecting the Job. On successful extraction, the selected member(s)/candidate(s) are extracted into the Xeople Recruit.

The process to Extract/ Bulk Extract the member(s)/candidate(s) is similar to the Extract & Map/ Bulk Extract & Map as explained above.

1. You can extract single data by clicking Extract for the required member/candidate or

2. You can also extract multiple members/candidates by clicking on the required checkboxes and the count in Bulk Extract is increased. Note that you can select a maximum of 10 members/ candidates for Bulk Extract. When all the members/candidates are selected, click Bulk Extract

Note the following points:

1. When the candidate(s)/ member(s) are pushed to the Xeople Recruit from Entire OnHire, the Source is updated in the Xeople Search/ Candidate page as ‘EOHE’

2. When the candidate(s)/ member(s) are extracted to the Xeople Recruit using the Entire OnHire pool, the Source is updated in the Xeople Search/ Candidate page as ‘EOHP’

3. When the member applies for the job from Member App that was pushed from Xeople Recruit, the Source is updated in the Xeople Search/ Candidate page as ‘EOHM’

3. Push Xeople Recruit Jobs to Entire OnHire Members

The user can push Xeople Recruit jobs to Entire OnHire members for broader reach and faster job filling. The selected EOH members will receive job notifications and can directly apply using their Workforce App.

The jobs are shared with the members through Quick Apply (Native Apply) or the Xeople Application Page and this feature is available in the Xeople Search page of the Xeople Recruit.

How to Broadcast a Job to your EOH Members:

To broadcast Xeople Recruit job with EOH members:

• Click Home → Xeople Search, and the Xeople Search page opens

• Select the Search Pool as ‘Xeople Candidate Pool' and select the required Job from the available list

• Now, provide the available search criteria by picking from Choose search field(s) to find the best matching records and click Search Xeoplers. The total matched data are displayed in the Xeople Search page

• Select the required member(s)

• Now, click the three-dots menu (on the top-right corner) and click Broadcast Job With EOH Members (mouse-hover on the info icon to view the details of this menu option)

• The Broadcast Job onto Entire OnHire Member App pop-up screen opens which includes two options to share this job with the selected member(s) i.e. Quick Apply or Xeople Application Page as shown in the figure below. The user can select any one of the options to share the selected job with the members

To share the job with the members through any one of the options:

• Provide the Subject Line of the job

• Provide the job details for member’s attention and select the option

• Click Save and the job is pushed to the selected member(s) successfully 

New Job on EOH Member App

When the job is pushed successfully from the Xeople Recruit, a push notification is received by the member with job details. The member will click the job notification to open the new job in the Xeople Job page.

Members can also view the new Xeople Recruit jobs in: 

The Quick Apply option allows members to apply to Xeople Recruit jobs with minimal clicks and data entry, meaning you can receive expressions of interest more efficiently. On clicking the new job, the member can:

• Quick Apply - Click Quick Apply to apply for the job. When the member applies for the job, a confirmation mail notification is received by the member

• Save Job - A member can save the job to apply later by selecting "Save Job". The job will then be easily accessible in the Saved Jobs tab

• Read More - Click Read More to view all available job details

• Delete - Click the delete icon to remove the job from view

The Xeople Application Page option creates a link-out that redirects the member to the Xeople-hosted web application form. To share the job with members through this option, select option 2 - Xeople Application Page as shown in the figure above.

Similarly, as explained in the Quick Apply option provide the Subject Line, and job details and click Save to push a job to the selected member(s).

• Open - Click Open to apply for the job. Members can apply for the job using the Xeople-hosted web application form. When the member applies for the job, a confirmation mail notification is received by the member

• Save Job - Click Save Job and the job is saved in the Saved Jobs tab to apply for the job later. Member can re-apply for this job for any additions/modifications

• Read More - Click Read More to view all the available details of the job

• Delete - Click the delete icon to delete the job

Once the job has been opened/applied to, a status of "opened" will show up in the Job Details and New/Saved Jobs tabs.

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