We are delighted to roll out the Version Release Notes for the newest upgrade of Entire OnHire, Version X Beta.
In these release notes, you'll find the summary of new features, enhancements, and resolved issues in the latest version of the Entire OnHire application. This document lets us update you with all the latest information about our products and services.
Explore the comprehensive X Beta Version Release Notes with each new feature, enhancement, and resolved issue explained clearly and concisely with screenshots to showcase the descriptions in action 
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Version Available From: April 2025
Content
🆕Dashboard
🆕Flare Employee Benefits Program
📈SCHADS Award Enhancements - Managing Sleepover and Allowance Details for Timesheet Submissions
📈EOH Software Rebranding
📈New Long Service Leave
📈SCHADS Award Enhancements - Member Fatigue Management Optimisation
📈Enhancement in Client Portal
📈Other Enhancements in Staff Portal
📈Other Enhancements in Finance Portal
📈Enhancement in Applicant Portal
Resolved Issues
New Features
🆕 Dashboard
The Dashboard feature is designed as a centralised interface that integrates vital information and insights, enabling the effective monitoring, measurement, and analysis of relevant data across key areas to serve as a valuable decision-making tool. The global filters are configured to retrieve data based on selected Dashboard, Date Period, State, and Office, with comparison criteria and the ability to set default settings as needed. The Organisation Progress presents a comprehensive overview of various Operational Indicators and dashboard tiles.
The highlighting features of the Dashboard:
- The Operational Indicators serve as vital key performance indicators that are instrumental in evaluating the efficiency and effectiveness of an organisation's operations. This provides insights into key metrics, including New Members, New Clients, Available Members, Unassigned Members, Shift Fill %, Shift Unfill %, Booked Shifts, Booked Shift Hours, and Overtime Hours. The data is shown for selected global date periods, facilitating comparisons of the currently selected Date Periods with the Previous Period and the Previous Year
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- New Members – shows the members created for the selected date period with the status as Active
- New Clients – shows the clients created for the selected date period with the status as Active
- Available Members – shows the members who have provided their availability for the specified date period, regardless of whether the availability is for just one day
- Unassigned Members – shows the members who have not been allocated to any of the shifts for the specified date period
- Shift Fill % – shows the percentage of shifts filled with status as Shift Booked and Timesheet Submitted for the selected date period
- Shift Unfill % – shows the percentage of unfilled shifts for the selected date period. This includes all remaining shifts, excluding those categorised as Shift Error, Shift Booked, Timesheet Submitted, Client Withdrawn, or Shift Cancelled
- Booked Shifts – shows the number of shifts with the Status as Shift Booked and Timesheet Submitted for the selected date period
- Booked Shift Hours – shows the number of shift hours with Status as Shift Booked and Timesheet Submitted for the selected date period
- Overtime Hours – shows the number of hours verified for payroll from the Confirm Shift screen in Finance for the selected date period
- The dashboard tiles show detailed data for the globally selected date periods for People Trends, Business Performance Statistics, Client Acquisition, Shift Demand & Fulfilment, and Shift Fulfilment Trends, facilitating comparisons with the corresponding figures from the previous period
- People Trends - The People Trends dashboard tile analyses trends by utilising data from Expression of Interest, Received Applications, Activated Members, New Clients, and New Professionals for the specified Date Period derived from the Global Filters. This shows the business engagement of the People across the business
- Business Performance Statistics - The Business Performance Statistics dashboard tile analyses data by utilising data from User(s) Logged In, Application Received, Interviews, Hired, Shift Requested, Booked, and Fill % for the specified Date Period derived from the Global Filters. This provides an overview of key metrics driving business performance
- Client Acquisition - The Client Acquisition dashboard tile analyses the number of clients acquired for a business during the specified Date Period derived from the Global Filters
- Shift Demand & Fulfilment - The Shift Demand & Fulfilment dashboard tile provides a detailed analysis of the filled and unfilled shifts with the overall demand for shifts during the specified Date Period derived from the Global Filters. This shows the relationship between qualification and the number of shifts required to meet staffing needs
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- Shift Fulfilment Trends - The Shift Fulfilment Trends dashboard tile provides a detailed analysis of the trends associated with the filled shifts for the specified Date Period derived from the Global Filters
For detailed EOH Software Rebranding documentation, click here.
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🆕Flare Employee Benefits Program
The Flare Employee Benefits Program is now available within the Workforce App, allowing all members to participate in the workplace benefits programs.
Joining the Flare Employee Benefits Program can enhance your shopping experience and help to achieve significant savings. You can access exclusive discounts and benefits from Australia’s most trusted brands through your dedicated workplace benefits plan.
When the member logs into the Workforce App, the Employee Benefits pop-up will appear. In the Employee Benefit pop-up:
- To learn more about the employee workplace benefits program, click the Yes, I want to learn more button. By selecting this option, members will be redirected to the employee benefits program in their browser to facilitate profile creation or updates
- The Skip, I will explore later button will close the Employee Benefits pop-up
You can access this Employee Benefits Program later from the left panel by clicking on Employee Benefits as shown in the figure below.
For the Flare Employee Benefits Program article, click here. 😊
Enhancements
📈SCHADS Award Enhancements - Managing Sleepover and Allowance Details for Timesheet Submissions
Entire OnHire now offers the functionality to manage Sleepover and Allowance Details for Timesheet Submission as per SCHADS Award.
This feature facilitates the classification of the member's default Sleepover Shift, allows the addition of shift details in both Single and Multi bookings for active and sleepover shifts in the Staff Portal, and enables the processing of these shift details within the Member App.
In the Finance Portal, auto shift splitting occurs based on the additional shift details and allowances information provided. The specified additional shift details are automatically applied to ensure accurate payroll processing of the members.
How are Shift Details Processed in the Staff Portal?
In the Staff Portal, the additional shift details including Travel, Allowances, Active Worked Hours, Sleepover Hours, On-Call, Meal Breaks, and Other details are managed for both single and multi-bookings of active and sleepover shifts.
Instructions for setting New Application Settings for Sleepover and Allowance Details in the Old Client Portal, as well as nominating Shift Type for Other Additional Details in the Finance Portal, are provided.
🔗For details on 'How are Shift Details Processed in the Staff Portal?', click the link here 😊.
How are Shift Details Processed in the Workforce App?
The shift details provided by the staff for the Quick Booking or Multi Booking in the Staff Portal are automatically prefilled in the Mobile App. The details provided by the staff can be viewed/ edited by the member before timesheet submission and the supervisor can review the updated details provided by the member before approving the submitted timesheet.
When the global or client level flags are set to ON, the members can view the shift details related to Travel, Sleepover, Allowance, and Other Details provided by staff.
But, when the global or client level flags are set to OFF, the members cannot view the shift details related to Travel, Sleepover, Allowance, and Other Details provided by staff. Still, the details will be visible in Finance for payroll officer review purposes.
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For details on 'How are Shift Details Processed in the Workforce App?', click the link here😊.
How are Shift Details Processed in the Finance Portal?
The additional shift details are processed in the Confirm Shifts/ Timesheet Verification screen for available Travel, Allowance, and Other Hours provided by an agency, member, or client and are verified before payroll is processed for the member in the Finance Portal.
To process the shift details, the new Travel, Allowance, and Other Hours buttons are added in the Confirm Shifts/ Timesheet Verification screen.
For details on 'How are Shift Details Processed in the Finance Portal?', click the link here😊.
📈EOH Software Rebranding
We are excited to announce the rebranding of our Staff Portal, Client Portal, Finance Portal, Applicant Portal, and Mobile Apps. Now, the Entire OnHire application will have consistent visual design, branding uniformity, and enhanced user experience with the assurance that all the features and functionalities are the same.
We assure you that this software rebranding will not affect your user accounts, data, or any ongoing subscriptions. You can continue to use our software as usual and expect similar quality and support from us.
Key Highlights:
- Brand Consistency Through Unified Branding Elements across the Web, Mobile Apps, and Finance Platforms
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- New Colors and Logo Integration: The new UI includes the rebranded colors and logo, effectively reinforcing the new brand identity across all platforms
- Iconography, Typography, and Visual Elements: The icons, buttons, and imagery are rebranded to create a cohesive and contemporary visual identity, ensuring that all visual elements are consistent and aligned with our updated brand standards
2. Enhanced User Experience
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- Simplified Navigation: Implemented simple and standardised navigation across login, landing, and main application interfaces. Intuitive menu structures, and call-to-action buttons to improve user efficiency and reduce friction
- Performance Optimisation: Enhanced speed and responsiveness of the landing and login screens through performance tuning and optimisation techniques. This will ensure faster load times and a smoother user experience
- Responsive Design: The new UI/UX is fully responsive, offering a seamless experience across all devices (mobile, desktop)
3. Modern Aesthetic and Enhanced Performance
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- Optimised Loading Times: Alongside the visual rebranding, the UI design is optimised to ensure faster loading time across all applications
- Redesign the landing and login screens with contemporary design elements that reflect the latest trends. Utilise high-quality visuals, engaging layouts, and modern UI components to create a visually appealing
Software Rebranding – Staff Portal
Login Page
The new Entire OnHire Login screen showcases a fresh, elegant design featuring a new branding color theme. The Login page features a dedicated Help and Support link, allowing users to access the Entire OnHire Knowledge Base or contact Support for assistance.
The Powered by Xeople at the bottom of the screen provides a direct link to the Xeople website for further information and resources. The application version link directs you to the knowledge base articles of the latest version.
We are excited to announce the rebranding of our Staff Portal, Client Portal, Finance Portal, Applicant Portal, and Mobile Apps. Now, the Entire OnHire application will have consistent visual design, branding uniformity, and enhanced user experience with the assurance that all the features and functionalities are the same.
We assure you that this software rebranding will not affect your user accounts, data, or any ongoing subscriptions. You can continue to use our software as usual and expect similar quality and support from us.
For detailed EOH Software Rebranding documentation, click here. 😊
📈Long Service Leave Report
The Long Service Report feature has been significantly improved, and the report will now be generated according to the enhancements detailed below:
1. New Long Service Leave Configuration Settings
A new configuration setting for the Long Service Leave is added as 'Apply Default Long Service Leave to All Shifts' in the Application Settings of the Staff Portal. This setting enables the default behavior of Long Service Leave (LSL) to all shifts throughout the booking process. It also helps to streamline shift creation and ensures that LSL is applied consistently across single and multiple bookings, thereby minimising manual intervention, and enhancing overall workflow efficiency.
How to Set Long Service Leave Settings?
The Apply Default Long Service Leave to All Shifts setting is added to the Application Settings → System Configuration → Other Settings of the Staff Portal, and its default value is set to ON.
When this flag is set to:
- ON – the Long Service Leave checkbox will be automatically selected during the Single Booking, Multi Booking, and Unmanaged Job in the Staff Portal. Any shifts created through the Client Portal or Finance Portal will also have Long Service Leave applied by default. This setting ensures that all shifts are treated as Long Service Leave unless manually modified
- OFF – the Long Service Leave functionality will operate as per the standard procedure i.e., this Long Service Leave checkbox will remain unselected during the Single Booking, Multi Booking, and Unmanaged Job in the Staff Portal, Client Portal, and Finance Portal. You can manually select the LSL checkbox during shift creation
For detailed Enhancements in Long Service Leave Report documentation, click here. 😊
📈SCHADS Award Enhancements - Member Fatigue Management Optimisation
The Member Fatigue Management feature has been significantly optimised in this version to enhance its functionality and performance. These enhancements are implemented to ensure compatibility with the SCHADS Award. Below are the key details related to the optimisation of the Member Fatigue Management feature:
- Enhancements in the Add and Edit Fatigue Rules to ensure rules are not compared to the 'Old Shift Booking to check' field for uniqueness. The system verifies the uniqueness of the new/existing rule based on Control Measure, Restriction Type (as Shift Type), New Shift Booking to Restrict, Apply Start Date, and Apply End Date
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Fatigue Rules are now conditionally applied in all the Broadcast Shifts
- Introduced new feature 'Exclude Same Day Shift Check' that applies specifically to the fatigue rules based on 'Shift Type'
- Introduced new features that apply specifically to the fatigue rules based on 'Hours Type' to align with SCHADS awards:
- Hours gap between Contiguous Sleepover shifts
- Exclude Sleepover Hours
- Finance Confirmed Hours Considered Upon Shift Confirmation
For the detailed Member Fatigue Management Optimisations article, click the link here 😊.
📈Enhancement in Client Portal
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How to Dispute Timesheet in Old Client Portal with Additional Shift Details?
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How the Approve Timesheets tab will be available in the New Client Portal?
📈Other Enhancements in Staff Portal
📈Other Enhancements in Finance Portal
📈Enhancement in Applicant Portal
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Customised Success Message in Casual Application Page
Resolved Issues
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Client Portal - Calendar View Displays all the Available Bookings
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Reference Pending - Options to Send Email, Feedback Reminder, or SMS to Selected Referees
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Client Allocations - Members with Restrictions are not Available for Selection in Multi Booking
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Client Portal - Multi-Shift Booking Time Discrepancy in Email
