We are delighted to roll out the Version Release Notes for the newest upgrade of Entire OnHire, Version X Beta.
In these release notes, you'll find the summary of new features, enhancements, and resolved issues in the latest version of the Entire OnHire application. This document allows us to keep you updated with all the latest information about our products and services.
Explore the comprehensive X Beta Version Release Notes with each new feature and enhancement explained clearly and concisely with screenshots to showcase the descriptions in action 
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Version Available From: February 2025
New Feature
🆕 EOH Dashboard
The EOH Dashboard feature is a centralised interface that consolidates essential information and insights, facilitates monitoring, measuring, and analysing relevant data across key areas. The global filters are configured to retrieve data based on selected Date Period, State, and Office, with comparison criteria and the ability to set default settings as needed. The Organisation Progress presents a comprehensive overview of various Operational Indicators and dashboard tiles.
The highlighting features of the EOH Dashboard:
- The Operational Indicators provide essential key performance indicators used to assess the efficiency and effectiveness of an organisation's operations. The operation indicators show the data based on the selected global date period for:
- New Members - Members created for the selected period with the status as Active
- New Clients - Clients created for the selected period with the status as Active
- Booked Shifts - Number of shifts with the Status as Shift Booked and Timesheet Submitted for the selected period
- Booked Shift Hours - Number of shift hours with Status as Shift Booked and Timesheet Submitted for the selected period
- Overtime Hours - Number of hours verified for payroll from the Confirm Shift screen in Finance for the selected period
- Shift Fill % - Percentage of shifts filled with status as Shift Booked and Timesheet Submitted for the selected period
- Shift Unfill % - Percentage of unfilled shifts for the selected period. This includes all remaining shifts, excluding those categorised as Shift Error, Shift Booked, Timesheet Submitted, Client Withdrawn, or Shift Cancelled
- Available Members - Members who have provided their availability for at least one day within the specified period
- Various dashboard tiles show the visual component that displays specific metrics graphically. The dashboard tiles show the complex information in a clear and organised manner, allowing you to easily and quickly understand insights at a glance. Various dashboard tiles show the data based on the global date period selected for:
- People Trends - This dashboard tile shows the data for Expression of Interest, Received Applications, Activated Members, New Clients, and New Professional
- Business Performance Statistics - This dashboard tile shows User Logged in, Applications (received), Interviews, Hired, Shift Requested, Booked, and Fill percentages
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- Shift Fulfilment Trends - This dashboard tile shows the number of shifts filled for a selected period with the status as Booked and Timesheet Submitted
- Client Acquisition - This dashboard tile shows the number of clients acquired for a selected period
- Shift Demand & Fulfilment - This dashboard tile shows the comparison of shifts filled and shifts unfilled against the shifts in demand
The shifts in demand are the addition of filled and unfilled shifts. The shifts are grouped based on qualification, demand is the total shifts ordered, shifts filled are Shift Booked and Timesheet Submitted shifts, and shifts unfilled are all remaining shifts, excluding those categorised as Shift Error, Shift Booked, Timesheet Submitted, Client Withdrawn, or Shift Cancelled
The detailed EOH Dashboard article will be released soon. Stay connected 😊.
Enhancements
📈EOH Software Rebranding
We are excited to announce the rebranding of our Staff Portal, Client Portal, Finance Portal, Applicant Portal, and Mobile Apps. Now, the Entire OnHire application will have consistent visual design, branding uniformity, and enhanced user experience with the assurance that all the features and functionalities are the same.
We assure you that this software rebranding will not affect your user accounts, data, or any ongoing subscriptions. You can continue to use our software as usual and expect similar quality and support from us.
Key Highlights:
- Brand Consistency Through Unified Branding Elements across the Web, Mobile Apps, and Finance Platforms
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- New Colors and Logo Integration: The new UI includes the rebranded colors and logo, effectively reinforcing the new brand identity across all platforms
- Iconography, Typography, and Visual Elements: The icons, buttons, and imagery are rebranded to create a cohesive and contemporary visual identity, ensuring that all visual elements are consistent and aligned with our updated brand standards
2. Enhanced User Experience
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- Simplified Navigation: Implemented simple and standardised navigation across login, landing, and main application interfaces. Intuitive menu structures, and call-to-action buttons to improve user efficiency and reduce friction
- Performance Optimisation: Enhanced speed and responsiveness of the landing and login screens through performance tuning and optimisation techniques. This will ensure faster load times and a smoother user experience
- Responsive Design: The new UI/UX is fully responsive, offering a seamless experience across all devices (mobile, desktop)
3. Modern Aesthetic and Enhanced Performance
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- Optimised Loading Times: Alongside the visual rebranding, the UI design is optimised to ensure faster loading time across all applications
- Redesign the landing and login screens with contemporary design elements that reflect the latest trends. Utilise high-quality visuals, engaging layouts, and modern UI components to create a visually appealing
Software Rebranding – Staff Portal
Login Page
The new Entire OnHire Login screen showcases a fresh, elegant design featuring a new branding color theme. The Login page features a dedicated Help and Support link, allowing users to access the Entire OnHire Knowledge Base or contact Support for assistance.
The Powered by Xeople at the bottom of the screen provides a direct link to the Xeople website for further information and resources. The application version link directs you to the knowledge base articles of the latest version.
For detailed EOH Software Rebranding documentation, click here.
📈Long Service Leave Report
The Long Service Report feature has been significantly improved, and the report will now be generated according to the enhancements detailed below:
1. New Long Service Leave Configuration Settings
A new configuration setting for the Long Service Leave is added as 'Apply Default Long Service Leave to All Shifts' in the Application Settings of the Staff Portal. This setting enables the default behavior of Long Service Leave (LSL) to all shifts throughout the booking process. It also helps to streamline shift creation and ensures that LSL is applied consistently across single and multiple bookings, thereby minimising manual intervention, and enhancing overall workflow efficiency.
How to Set Long Service Leave Settings?
The Apply Default Long Service Leave to All Shifts setting is added to the Application Settings → System Configuration → Other Settings of the Staff Portal, and its default value is set to ON.
When this flag is set to:
- ON – the Long Service Leave checkbox will be automatically selected during the Single Booking, Multi Booking, and Unmanaged Job in the Staff Portal. Any shifts created through the Client Portal or Finance Portal will also have Long Service Leave applied by default. This setting ensures that all shifts are treated as Long Service Leave unless manually modified
- OFF – the Long Service Leave functionality will operate as per the standard procedure i.e., this Long Service Leave checkbox will remain unselected during the Single Booking, Multi Booking, and Unmanaged Job in the Staff Portal, Client Portal, and Finance Portal. You can manually select the LSL checkbox during shift creation
For detailed Enhancements in Long Service Leave Report documentation, click here.
📈Member Fatigue Management Optimisation
In this version, the Member Fatigue Management feature has been significantly optimised to enhance its functionality and performance. These enhancements are implemented to ensure compatibility with the SCHADS Award. Below are the key details related to the optimisation of the Member Fatigue Management feature:
- Enhancements in the Add and Edit Fatigue Rules to ensure rules are not compared to the 'Old Shift Booking to check' field for uniqueness. The system verifies the uniqueness of the new/existing rule based on Control Measure, Restriction Type (as Shift Type), New Shift Booking to Restrict, Apply Start Date, and Apply End Date
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Fatigue Rules are now conditionally applied in all the Broadcast Shifts
- Introduced new feature 'Exclude Same Day Shift Check' that applies specifically to the fatigue rules based on "Shift Type"
- Introduced new features that apply specifically to the fatigue rules based on "Hours Type" to align with SCHADS awards:
- Hours gap between Contiguous Sleepover shifts
- Exclude Sleepover Hours
- Finance Confirmed Hours Considered Upon Shift Confirmation
The detailed Member Fatigue Management Optimisations article will be released soon. Stay connected 😊.
📈SCHADS Award Enhancements - Managing Sleepover and
Allowance Details for Timesheet Submissions
In the Managing Sleepover and Allowance Details for Timesheet Submission feature, you can set the shifts as Sleepover/ Passive Shift by default for the client within the Member Shifts Master. This functionality ensures that the system accurately classifies the member's Sleepover Shifts, enhancing the accuracy of timesheet submissions.
You can add or edit shift details for both Single and Multi Shifts, categorised as either Sleepover or Active Shifts. The Additional Shift Details include Travel, Allowances, Active Worked Hours (in case of sleepover shift), Sleepover Hours (in case of active shift), On-Call, Meal Breaks, and Other Details.
You can nominate shift type for other shift worked hours using the new setting 'Nominate Shift type for other shift worked hours durations to automate the shift splitting' in the Finance Application Settings in Staff Portal. This setting allows you to nominate the shift type for other worked hours to facilitate the automation of shift splitting processes.
The other shift details provided by the staff in the Staff Portal will be visible to the member in the Member App. The member can review/update the details provided by the staff for the shift.
Finally, the other shift details submitted for each shift will be processed in the Confirm Shifts/Timesheets Verification screen for members within the Finance Portal. The Other Hours, Allowance, and Travel details for each shift are shown as provided By Agency, By Member, and By Client. You can edit all the details submitted by the Agency, Client, and Member except for Type, Duration, and Notes.
The detailed Managing Sleepover and Allowance Details for Timesheet Submissions article will be released soon. Stay connected 😊.
📈Client Allocations Enhancements
Shift Status Notes
You can easily enter/edit the Shift Status Notes with a single tap. When selecting the Shift Status Notes, the system automatically locks the shift, allowing you to provide the necessary notes seamlessly.
Gender Representations
The Genders in the Allocation screen are now represented with the new icons for Male, Female, and Bigender as shown in the figure below.
📈Casual Application Enhancement
Customised Success Message
The Thank You page in the Casual Application has been enhanced to provide a more informative and user-friendly confirmation upon the successful submission of a casual application by the applicant.
Please contact our support team to customise your Thank You page.
✅Resolved Issues
1. Client Portal - Calendar View Displays all the Available Bookings - ✅ Resolved
Issue Resolved. In the Client Portal, you can now access a comprehensive calendar view that displays all bookings, including shifts from the previous month, the current month, and the upcoming month as shown in the figure below.
2. Client Allocations - Duplicate Members for Same Shift - ✅ Resolved
Issue Resolved. In the Client Allocations of the Staff Portal, duplicate members for the same shift are no longer displayed. In the Client Allocations of the Staff Portal, duplicate members for the same shift are no longer displayed.
3. Reference Pending - Options to Send Email, Feedback Reminder, or SMS to Selected Referees - ✅ Resolved
Issue Resolved. In the Reference Pending page:
a. You can now send Emails, Feedback Reminders, or SMS messages exclusively to the selected referees from the list of pending referees as shown in the figure below.
b. You can now send Emails, Feedback Reminders, or SMS messages for all the records displayed on the current page. By selecting the header checkbox, the pending referees are efficiently selected from the visible records to distribute Emails, Feedback Reminders, or SMS messages as shown in the figure below.
4. Client Allocations - Members with Restrictions are not Available for Selection in Multi Booking - ✅ Resolved
Issue Resolved. In the Client Allocation, restricted members are not available for selection when you appoint the members for Multi Booking shifts.
