Content
How are Shift Details Processed in the Workforce App?
Travel Claim
Allowance
Sleepover
Other Details
Review Timesheet Details
What is New in the Timesheet Image?
How are Shift Details Processed in the Workforce App?
The shift details provided by the staff for the Quick Booking or Multi Booking in the Staff Portal are automatically prefilled in the Mobile App. The details provided by the staff can be viewed/ edited by the member before timesheet submission and the supervisor can review the updated details provided by the member before approving the submitted timesheet.
When the global or client level flags are set to ON, the members can view the shift details related to Travel, Sleepover, Allowance, and Other Details provided by staff.
But, when the global or client level flags are set to OFF, the members cannot view the shift details related to Travel, Sleepover, Allowance, and Other Details provided by staff. Still, the details will be visible in Finance for payroll officer review purposes.
Travel Claim
The Travel Claim details entered by the staff can be viewed/ edited by the member.
When the member edits the Travel Claim, the details entered by staff can be viewed by clicking the View Agency Details link as shown in the figure below. A member can also add new Travel Claim details by clicking the ➕ plus icon.
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The member can add new journey details by selecting Enter Journey Addresses, Booked Client Location Address, and Enter Total Distance Travelled for Day options. For detailed information, refer to Travel Details in the Staff Portal.
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Allowance
The Allowance details entered by the staff can be viewed/ edited by the member (in case the global or client level flags settings are enabled for the Allowance).
When the member edits the Allowance, the details entered by staff can be viewed by clicking the View Agency Details link as shown in the figure below. A member can add a new allowance from the Allowance drop-down.
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Sleepover
The Sleepover details entered by the staff can be viewed/ edited by the member (in case the global or client level flags settings are enabled for the Sleepover Hours).
When the member edits the Sleepover hours, the details entered by staff can be viewed by clicking the View Agency Details link as shown in the figure below. A member can add new Sleepover details by clicking the ➕ plus icon.
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Other Details
The Other Details entered by the staff can be viewed/ edited by the member (in case the global or client level flags settings are enabled for the Other Details).
When the member edits the Other Details, the details entered by staff can be viewed by clicking the View Agency Details link as shown in the figure below. A member can add new Other Details by clicking the ➕ plus icon.
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In the below figure, the Travel and Allowance are highlighted in red color indicating the existing details are added/ edited by the member.
Sleepover Shift
If the shift is classified entirely as a Sleepover Shift, the label 'SLEEPOVER SHIFT' will be displayed on the Timesheet screen as shown in the figure below.
Review Timesheet Details
If the supervisor review is required for the shift and the additional shift details are updated by the member. In the Review Submission screen, the 'Review Required. Tap here to review' appears as shown in the figure below. Tap here to open the Review Timesheet Details screen.
If you proceed without reviewing the details, an alert message is displayed requesting you to access the review information. To proceed, it is mandatory to review the details provided.
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In the Review Timesheet Details screen, the shift's Original, Submitted, and Client details are shown. You can review the additional shift details for:
- Details Updated By Member - The shift detail is highlighted in orange color indicating the member has updated the additional shift details. Click to view the Original and Review Submission details for the shift details
- Booking and Submission Matched - The shift detail is highlighted in green color indicating the member's booking and submission shift details are aligned with details provided by staff
On clicking the Details Updated By Member link, the selected shift details show the Original and Review Submission shift details tabs. The Original tab shows the shift details provided by the staff and the Review Submission shows the shift details provided by the member.
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What is New in the Timesheet Image?
The updated format of the digital timesheet generates the image with all the available additional shift details along with the status of the timesheet. The updated timesheet image shows:
- The status of the Timesheet displayed at the top-right corner of the image such as Client Approved, Awaiting Review, and Timesheet Disputed for easy reference
- The Employee Other Hours will display the Start, End, and Duration details of member only
- The Shift Allowance will display Agency, Employee, and Client details
- Improved heading details to enhance the overall appearance and user experience
- Travel, Other Hours, Sleepover Hours, and Allowance details will be displayed only when the relevant information is available
