Print Employee Timesheet to be Completed

The Print Employee Time Sheet function allows administrators or payroll officers to generate printable or PDF versions of employee timesheets for a specific period.
These reports are typically provided to clients for shift verification, signature collection, and recordkeeping before payroll or invoicing is processed.

Filter Fields Explained

Field	Description
Group By	Determines how the report will be grouped. You can choose between: • Service Location – Groups timesheets by the client or facility (e.g. Daisy Doms Aged Care). • Delivery Location – Groups timesheets by the specific department or site (e.g. Ward 3B).
From Date / To Date	Defines the date range for which timesheets will be printed. Only shifts that fall within these dates will be included.
Group Name	Filters by a specific company group (if your database contains multiple business groups or branches).
Service Location / Delivery Location	Optional filters that narrow down results to a specific client or worksite.
Admin Location	Allows selection of a specific administrative office or region managing those shifts.
Report Header	Lets you customise the top section of the printed timesheet (e.g. include “Entire OnHire Timesheet Header”).
Report Footer	Allows for footer customisation, such as including a note or the company’s disclaimer.
Print Report	Generates the report for preview or printing.

Purpose of This Report

This report is used to:

Generate official timesheets for client verification and signature.
Provide supporting evidence for payroll processing and client invoicing.
Serve as an audit record of who worked, where, and when.
Assist in reconciling shift data with confirmed shifts and invoices.

Example Output Breakdown

In the provided example, the generated report displays:

Header Section

Field	Example Value	Description
Client	Daisy Doms Aged Care Melbourne	The service location (client) the shifts are billed under.
Contact	Harper Morton – 04 3155 2285	Client contact person and phone number.
Booking Details	63 Hartnett Drive, Seaford VIC 3198	Address or location of the service delivery.
Period	20/10/2025 – 27/10/2025	Reporting period for all included shifts.

Table Columns Explained

Column	Description
Employee	Lists each staff member who worked shifts during the selected period.
Shift Start / Break Start / Break Finish / Shift Finish	Displays start and end times of shifts and any recorded breaks.
TOTAL HRS	Total paid hours worked after break deductions.
Employee Sign / Manager Sign	Signature fields for both the employee and client manager to confirm the shift.
Client Comments / Rating	Optional fields for client feedback or performance rating (if enabled).

Example:

From the report snippet:

Employee: Sybill Trelawney – Registered Nurse
Shift Details: 11:00 – 18:00
Total Hours: 7
Client: Daisy Doms Aged Care Melbourne
Contact: Harper Morton

This record confirms Sybill worked a 7-hour shift on 20/10/2025, which is ready for payroll and invoicing once signed off by the manager.

When to Use

Scenario	Purpose
Before Payroll or Invoicing	To confirm that all shifts have been approved and signed.
Client Verification	To send a timesheet summary to a client for validation.
Audit or Dispute Resolution	To verify recorded shift times and client confirmations.

Outcome

Once the timesheet is printed, signed, and returned, it can be:

Uploaded into the system for digital recordkeeping, or
Used as a physical reference during invoice generation and payroll reconciliation.

Authorised Users can access the report by selecting:

Reports > Payroll > Print Employee Timesheet