How to Enter a Purchase Order Number

If Service Locations require Purchase Order numbers on their invoices and the order number is not known at the shift entry stage, it can be added at a later date.

To add a purchase order number to a shift, you need to lock the shift by clicking on the box, either on the Allocations or the Finance End.

Allocations

Single Shift

When creating a single shift, enter the purchase order number in the Order No. section as below. 

Multi Shift Booking

When creating a multi booking shift, enter the purchase order number in the Order No. section as below. 

Editing a shift

To edit a shift to add an order number, you need to select Edit from the quick action toolbar and then select single shift. 

When the Edit Shift screen appears, navigate to Order No and overwrite the existing Order No with the actual Purchase Order number. Select confirm to save. 

Order Numbers appear in the Order No column which can be located on the far right-hand side of the screen

Finance

1. Double Click the shift

   

2. In the middle edit section, update the Order Number and confirm the shift changes