We are delighted to roll out the Version Release Notes for the newest upgrade of Entire OnHire, Version X9.5.
In these release notes, you'll find the summary of new features, enhancements, and resolved issues in the latest version of the Entire OnHire application. This document allows us to keep you updated with all the latest information about our products and services.
Explore the comprehensive X9.5 Version Release Notes with each new feature and enhancement explained clearly and concisely with screenshots to showcase the descriptions in action 
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Version Available From: 29th July 2024
New Features
🆕Bulk Payroll [Growth Module]
The Bulk Payroll feature automates the bulk processing of member shifts for payroll. This feature enhances the performance of the payroll process, minimises workload, and ensures accurate and timely payment to members.
The key features of Bulk Payroll are listed below:
- Custom configure your Bulk Payroll settings to automate the shift filtering criteria. Shifts can be filtered by statuses of 'Shift Booked', 'Timesheet Submitted', and 'Client Approved Submissions' for Bulk Payroll processing. By default, shifts with the status of 'Client Approved Submissions' will be selected for processing
- Status definitions: 'Shift Booked' considers agency booked shifts for non-timesheet submissions, 'Timesheet Submitted' considers member submitted shifts that are pending for client review, and 'Client Approved Submissions' considers client approved shifts or disputed shifts but the member agreed to the client dispute
- Exclude Shifts for Bulk Payroll processing with specific Member Status, Member Priority, Service Location or Shift has Finance Notes criteria
- Restrict access to the Bulk Payroll feature in the Finance application for specific users
- Generate a summary of successfully processed shifts after Bulk Payroll processing is completed. This summary can also be automatically configured to receive the email notification along with an attached report for the specified Email IDs
- The comprehensive Bulk Payroll report shows the details of Successfully Processed Members and Unsuccessful Members. Unsuccessful Members' report includes the shifts with errors along with the reasons for the errors
- Access and download Bulk Payroll Logs effortlessly to filter log files by the month for convenient business use
For detailed Bulk Payroll documentation, click here.
🆕Leave Management [Growth Module]
The Leave Management is designed to efficiently process employee leave requests, manage the repository of leave categories, accurately track leave balances, and ensure adherence to labour laws and company policies. The system accurately accrues and processes leave requests in the system. Necessary validations are implemented to ensure accurate processing of the final leave details for each member in the system.
The key features of Leave Management are listed below:
- Manages the repository of Leave Categories along with the associated Earnings Category for the Full Time, Part Time, and Casual employees
- Availability of preset configurations for each existing Leave Category that can be personalised. The available Leave Categories are Annual Leave, Annual Leave - Fixed Hours, Personal/ Carer's Leave, Personal/ Carer's Leave - Fixed Hours, Compassionate Leave – Paid, Paid Parental Leave, Leave Without Pay, and Family and Domestic Violence – Paid
- New settings have been introduced in the application settings of the Staff Portal for the leave management to define Standard Work Week Hours, and Primary Payrun Week Ending Day
- Detailed Onboarding and Exit Employee Formalities of the member. This entails:
- Configure Pay - shows the member's current employment details
- Configure Leave Entitlements - shows the active leave categories aligned with the member's employee type defined in the Leave Category master settings
- View Earning - shows the member's earnings for the selected financial year
- Outstanding Pay Details - shows the outstanding payment information, yet to be processed for the member
- Employment Experience Statement - assists in generating a formal statement by the employer to confirm the duration an employee has been with the company
- Internal staff can submit a leave request for a member and either approve or reject it. The Leave Status can be Approved, Rejected, Payroll Processed, and Payroll Pending
- The Leave Details of the member are displayed on the Payslip and are configurable by using the settings in the masters
For detailed Leave Management documentation, click here.
New Features - Mobile App
🆕Shift Tolerance
The Shift Tolerance feature allows you to define the acceptable time variation for the shifts while submitting the timesheet via Workforce App. The shift time tolerance range can vary from '0' to '15' minutes, with a value of '0' indicating no applicable tolerance.
This tolerance applies to both the start and end times of the shift. For example, if the shift time tolerance is set to 15 minutes, acceptable variations for a 9 am to 5 pm shift would be between 08:45 and 9:15 for the start time, and between 16:45 and 17:15 for the end time.
The shift tolerance settings can be configured at global and client levels.
For detailed Shift Tolerance documentation, click here.
🆕Shift Allowance
The Shift Allowance feature allows members to choose their allowance when submitting their timesheets via Workforce App. A shift allowance is the payment provided to members for their work during scheduled shifts.
The available shift allowances are fetched from the finance master of the Finance application.
For detailed Shift Allowance documentation, click here.
🆕Sleepover/ Other Details
The Sleepover/ Other Details feature allows the members to add Sleepover and Other Details hours when submitting their timesheets via Workforce App. This feature helps track sleepovers and other additional hours to ensure accurate payroll processing, compliance with labour regulations, and efficient workforce management.
The Sleepover/Other Details are configured at the global or client levels in the Staff Portal application.
For detailed Sleepover/ Other Details documentation, click here.
Enhancements
Enhancements in Staff Portal
- New Field - Employee Type in Employment Status
- Process Timesheets Screen - Revised Process
- Employment References Flag Based
- Client Details - Claim Details Tab Removed
- View Online Request Option Removed in Professionals Menu
- Contact Log - Create Log Selection & Date Period Validations
- Update in Bookings Settings for Client Portal
- Member Visa Work Hours Restrictions for Fortnightly Settings
- Contact Log - Mandatory to Select Email Template When Contact Method is 'By Email'
Enhancement in Applicant Portal
- Employee Type in TFN Declaration
Enhancements in Finance Portal
- New Deduction: Salary Sacrifice for Other Employee Benefits
- Confirm Shift Screen - Revised Process for Original/ Member Submitted/ Client Submitted Shifts
- Rebranding of Login Page
- Renamed Fields in Finance Portal
- Generate Payslip - Length Range Increased in Additions
- End of Year Process Option Removed in Payroll Menu
- How to Create and Update an Addition/Deduction? [Updated Article]
Resolved Issues
- Client Structure Restrictions Implemented at Hierarchal Level
- Employment Status Notes Issue in Personnel Card
- Competencies Details - Correct/ Incorrect Answers Issue Fixed
- Restricted Member cannot be Appointed for Shifts in the System
- Talent Search - Improved Efficiency in Uploading Data in the Shift Activities Tab
- Recruitment - Profile Tab - Choose Options Available from the Dropdown for Mandatory Fields
- Members Employment Work Status Report shows Report based on selected Employment Status
- Availability of Apply Date in the Recruitment Dashboard for the Applicant Portal
- Active Qualifications Visible in Standby Search of Client Allocations
- Recruitment Dashboard - Length Increased for the Applicant Name
- Exclude Allowance Details in the Rate Table Copied Successfully in the Finance Portal
- View Office Appointment Screen in Recruitment accurately reflects the same time as displayed in the Appointment Scheduler Screen
- Details Updated Based on Shift Status in Staff Shifts Performance Report and Shift Logs
