Auto-Check of AHPRA Registration Information
If your organisation works in the health services industry and employs anyone with an AHPRA number, that has a yearly expire date, you can update these automatically altogether and check for any new conditions attached to their registration.
Please note: This requires an employer AHPRA login to complete most health orientated agencies will already have one.
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Go to Reports > Member Detail Report
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Select Registration Details with all of your office locations ticked
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Export to an Excel file
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In the Excel file, remove the additional headings or rows in the report (varies by your company), filtering to just the AHPRA Registration numbers
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Copy the column of Registration Numbers only and paste into a new NOTE PAD/TXT file and save (NOTEPAD/TXT is required by AHPRA site).
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Login to your AHPRA Employer Portal
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From the Home Page Login, Navigate to Registration > Employer Services > Check Employee Registration Status. From here you can upload the Registration Numbers File and submit to AHPRA.
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AHPRA will then return the file with all numbers in an Excel file with every new expiry date, condition and undertaking associated with each Registration Number
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Copy and paste the data into file here: AHPRA-Registration-Status V1.0.xlsx.
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Delete the "SAMPLE" excel sheet in this file - this is only to show you the correct format and it will cause an error if you try to upload with this sample sheet.
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This AHPRA file can then be uploaded in Entire OnHire by going to Profiles>Members>Members Registration Update Utility
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Once uploaded here the file can be used to update all the AHPRA Registration numbers of your members at the same time.
- Upload file in the select file section. Please note that the file that is uploaded needs to be saved as an .xlsx file
- Click upload file - the APHRA numbers will appear in the box
- Validate registration
Once the file gets uploaded, it should look like the following. Please note everything in Red will not be updated.
- Confirm Update.
