9.4 - New Enhancement Finance - EOY Validations for Single and Multiple ABN Clients

Content

Single and Multiple ABN Clients - EOY Validations

Single ABN Clients - EOY Validations

Multiple ABN Clients - EOY Validations

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Introduction

The End of Year (EOY) Validations document covers the range of validation scenarios for Single and Multiple ABN Clients within the Finance application. These validation scenarios are explained with the help of screen captures and the consequent action required for the validation messages.

Single and Multiple ABN Clients - EOY Validations

This section includes common EOY Validations of Single and Multiple ABN Clients.

New Scenario 1: The client can change the superannuation cut off date for the month on which the payrun is performed and STP is not submitted.

Steps Taken:

• In the Application Option → Superannuation, when the client changes the superannuation cut off date for the month, an alert message appears as shown in the figure below

Action Required:

• Click Yes to continue as you are allowed to change the superannuation date of the month for which the payrun is performed and the STP is not submitted
• Once the superannuation cut off date for the month is updated, you must process a new payrun for this superannuation cut off date. Otherwise, you will not be able to lock the generated superannuation payments for the month
• Or click Cancel to close

Scenario 2: The client cannot change the superannuation cut off date for the month on which the payrun is performed and STP is submitted.

Steps Taken:

• In the Application Option → Superannuation, the client tries to modify the superannuation cut off date

No Action Required:

• The system will not allow modifying the superannuation cut off date for the month if the payrun is performed and the STP is submitted to ATO. The superannuation cut off date for this selected month will be disabled
• The Superannuation Locked with lock icon will appear against these dates as shown in the figure below

Scenario 3: The client can change the superannuation cut off dates by using the Clear button.

Steps Taken:

• In the Application Option → Superannuation, when the client clicks the Clear button to reset the superannuation cut off date, an alert message appears as shown in the figure below

Action Required:

• Click Yes and the superannuation cut off dates are reset to the default dates. The superannuation cut off dates will be reset for the months on which the payrun is yet to be completed
• Or click Cancel to close

Scenario 4: The alert message appears for the last payrun of the current financial year for the client to ensure all necessary adjustments for members are completed in this payrun.

Steps Taken:

• In the Payroll → Payroll Processing, while processing the last payrun of the members, an alert message appears as shown in the figure below

Action Required:

• As the payrun will be the last payrun for the current financial year which will finalise the superannuation data for the month, you must ensure all the necessary adjustments for the members are completed in this payrun. Click Yes to proceed
• Or click Cancel to close

Scenario 5: The blinking text appears when the client performs the payrun on the superannuation cut off date of the month.

Steps Taken:

• In the Payroll → Payroll Processing, while processing the payrun of the members, a blinking Monthly Superannuation Cut off Day text appears at the top right corner of the screen as shown in the figure below

Action Required:

• This blinking Monthly Superannuation Cut off Day text indicates the selected day is the superannuation cut-off day and the superannuation data will be locked once the payrun is finalized

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Single ABN Clients - EOY Validations

This section includes specific EOY Validations of the Single ABN Clients.

Scenario 1:  An alert message appears when the client tries to update the FY end date not equal to the superannuation cut off date for the FY end month.

Steps Taken:

• In the Application Option → Payroll, when the financial year end date is reset that is not equal to the superannuation cut off date of the month, a warning message appears as shown in the figure below

Action Required:

• Click Yes and the system will set the superannuation cut off date of the month that is similar to the financial year end date
• Or click Cancel to review or update the superannuation cut off date

Scenario 2:  The client can change the financial year end date before STP submission to ATO for the last payroll run of FY.

Steps Taken:

• In the Application Option → Payroll, when the client resets the financial year end date 

  before STP submission to ATO for the last payroll run of FY, a warning message appears as shown in the figure below

Action Required:

• Click Yes and the system automatically unlocks and updates the superannuation cut off date for the month as per the financial year end date
• This will update the financial year end date for which the payroll and superannuation are already finalised and will require a new payrun to cut off the superannuation for the month
• Or click Cancel to review the superannuation cut off date

Scenario 3: The stopper message appears when the client tries to change the financial year end date after STP is submitted to ATO for the last payroll run of FY.

Steps Taken:

• In the Application Option → Payroll, when the client resets the financial year end date after the STP submission to ATO for the last payroll run of FY, a stopper alert message appears as shown in the figure below

Action Required:

• The system will not allow modifying the financial year end date as the financial year finalisation is completed and STP is submitted to ATO
• If you have incorrectly finalised the financial year and wish to update the records with the ATO, please follow the instructions provided in the alert message as shown in the figure below or contact the EOH Support Team for assistance

Scenario 4: The client cannot change the superannuation cut off date for the FY end month as it is set automatically based on the financial year end date.

Steps Taken:

• In the Application Option → Superannuation, the client tries to modify the superannuation cut off date for the FY end month

No Action Required:

• The system will not allow modifying the superannuation cut off date for the FY end month
  and will be disabled. The superannuation cut off date is set in line with the financial year end date

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Multiple ABN Clients - EOY Validations

This section includes specific EOY Validations of Multiple ABN Clients.

Scenario 1: The stopper message appears when the client tries to change the superannuation cut off date for FY end month on which the payrun is performed and STP is submitted.

Steps Taken:

• In the Application Option → Superannuation, when the client changes the superannuation cut off date for the FY end month, an alert message appears as shown in the figure below

Action Required:

• The system will not allow modifying the superannuation cut off date on which the payrun is performed and STP is submitted for the FY cut off date to ATO
• If you have incorrectly finalised the financial year and wish to update the records with the ATO, please follow the instructions provided in the alert message as shown in the figure below or contact the EOH Support Team for assistance

Scenario 2: The stopper message appears when the client performs the payrun if the payrun date is greater than the FY end month's superannuation cut-off date and less than equal to the financial year end date.

Steps Taken:

• In the Payroll → Payroll Processing, while processing the payrun of the members, an alert message appears as shown in the figure below

Action Required:

• The system will not allow the client to proceed further
• If you have incorrectly finalised the financial year and wish to update the records with the ATO, please follow the instructions provided in the alert message as shown in the figure below or contact the EOH Support Team for assistance

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