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Using EntireHR Reports to Monitor Members, Hours, and Shifts

This article describes the reports and tools in Entire OnHire for tracking member performance, attendance, and client interactions — including where to find each report, what it shows, and how to use exports and filters for deeper analysis.

Summary

This article lists the specific Entire OnHire reports and tools you can use to monitor member performance and engagement, track attendance and worked hours, and analyse client/facility shift activity. It explains what each report contains, where to run it, and practical tips for filtering or exporting results.

Member performance and engagement reports

  • Member Decline Allocated Shifts (Performance Reports)

    • Purpose: Report on members who have not answered or who declined assigned shifts over a selected period.
    • Use: Select the period (for example, last 30–60 days) in the report options to identify non-responsive or disengaged members.
    • Output: Exportable; use exported data to follow up or prioritise re-engagement actions.

  • Member Employment Work Status Report (Recruitment Reports)

    • Purpose: Shows who has worked shifts, employment dates, and members who have not worked in a selected date range.
    • Use: Select a date range to identify members who haven’t engaged or who are newly appointed.
    • Output: Exportable for further analysis of active vs inactive headcount across periods.

  • Booked Members Document Details Report (Member Reports)

    • Purpose: Search and report by Document Name or expertise (qualifications, certifications) for members who are booked.
    • Use: Filter by document or expertise to validate compliance or skills for booked workers.
    • Output: Filterable and exportable to Excel.

Tools for monitoring app interaction

  • Mobile App User and Client Portal Log Reports
    • Purpose: View app login details to see when a member last logged in.
    • Use: Use login timestamps as an indicator of recent interaction with the mobile app (useful alongside shift and decline reports to assess engagement).

Attendance, hours and payroll reporting

  • Payroll History Report (Payroll section)

    • Purpose: Run in Summary or Detail format to obtain totals of shifts, normal hours, overtime hours, allowances, additions and deductions.
    • Use: Export to Excel to further filter or break down hours by day-of-week, shift type, overtime or other dimensions.

  • Booking Hours and Variation Report

    • Purpose: Lists start/finish times, shift durations, breaks, and accrual hours for every shift.
    • Use: Export to Excel to sort and analyse by weekday, public holiday, shift type, or to perform split-hour calculations.

  • Staff Shift Performance Report (Performance Reports)

    • Purpose: Time-based summary of entered shifts; allows filtering within a chosen date range.
    • Use: Use the date-range filters to evaluate shift volumes and individual staff shift activity over time.

Client and facility-level shift analytics

  • Facility Shift Usage Period Report (Reports → Management → Facility Shifts Usage Period Report)

    • Purpose: Provides statistics over a selected period for requested, cancelled, booked and unfilled shifts, and shows the fill ratio.
    • Use: Apply filters for specific locations or groups to focus on a client/group; useful for analysing fill performance across periods.

  • Facility Shifts Usage Monthly Report (Reports → Management → Facility Shifts Usage Monthly Report)

    • Purpose: Detailed month-by-month figures for unfilled shifts per facility; can be grouped by qualification.
    • Use: Use grouping and filters to produce facility-level, qualification-level, or month-by-month views for client reporting.

Member status and lifecycle reporting

  • Members Detail Report (Reports → Member Reports → Members Detail Report)
    • Purpose: View member records and filter by status (for example Active, Inactive, Terminated).
    • Use: Apply status filters and export to Excel to produce lists of members who have been deactivated or newly appointed during a period.

Practical tips for analysis

  • Use date-range filters on performance and employment reports to compare periods (for example, terms or financial periods).
  • Use location/group filters on facility shift usage reports to limit results to a single client group or site.
  • Export reports to Excel when you need day-of-week splits, public-holiday breakdowns, or custom aggregations not provided out-of-the-box.
  • Combine reports: for example, cross-reference app login logs, the Member Employment Work Status report, and the Member Decline Allocated Shifts report to get a fuller picture of member engagement and responsiveness.

Conclusion Entire OnHire provides a range of reports and log tools that together support monitoring of member performance and engagement, detailed attendance and hours analysis, and facility/client shift performance. Use the reports’ built-in filters and exports to tailor outputs to client groups, date ranges, qualifications, and other business needs.