The Superannuation Clearing House export provides an export of Members Superannuation data in the mandated format by the Federal Government for electronic payments.
This report is created per Superannuation Company and requires all fields to be applied to provide the export file.
Authorised Users can access the report by selecting:
Payroll > Superannuation > Super Clearing House Export
To pull the report you need to select the format of the report and the cut off dates of your monthly payroll
The options include the following - Please click on each of them to download a sample file of each for your reference
Each clearing house format includes slightly different field requirements depending on the super fund’s data standards.
Below is a breakdown of all seven export types.
1. UNKNOWN / HESTA / OTHERS
(These three reports share the same column layout.)
| Column | Description |
|---|---|
| Your File Reference | Internal reference number for the file submission. |
| Your File Date | Date the export file was created. |
| Contribution Period Start / End Date | The date range for the superannuation contributions being reported. |
| Employer ID | Unique ID for the employer submitting the contributions. |
| Payroll ID | Identifier used within the payroll system. |
| Name Title, Family Name, Given Name, Other Given Name, Name Suffix | Employee’s personal details. |
| Date of Birth / Gender | Employee’s demographic information. |
| Tax File Number | Employee’s TFN (used for identification). |
| Phone / Mobile / Email Address | Employee’s contact details. |
| Address Line 1–4, Suburb, State, Post Code, Country | Employee’s full residential address. |
| Employment Start / End Date | Period of employment within the company. |
| Employment End Reason | Reason for termination (if applicable). |
| Fund ID / Fund Name / Fund Employer ID | Identifiers for the super fund and employer registration. |
| Member ID | Employee’s membership number within the fund. |
| Employer Super Guarantee Amount | Super contribution calculated under the statutory SG rate. |
| Employer Additional Amount | Any voluntary or top-up employer contribution. |
| Member Salary Sacrifice Amount | Employee’s pre-tax contribution amount. |
| Member Additional Amount | Employee’s post-tax (after-tax) contribution amount. |
| Other Contributor Type / Name | Used if an alternate contributor is submitting on behalf of the employer. |
| Your Contribution Reference | Reference code for the transaction or batch submission. |
2. CARESUPER / SCH ONLINE
(Identical layouts between both funds.)
| Column | Description |
|---|---|
| MemberID | Fund membership number for the employee. |
| FirstName / LastName / Title / Gender / DOB | Personal and demographic details. |
| Address / Suburb / State / PostCode / Country | Employee’s contact and location information. |
| EmploymentStart / EmploymentType | Starting date and employment category (e.g. full-time, part-time, casual). |
| TFN | Tax File Number. |
| SGCont | Employer Super Guarantee contribution amount. |
| SalSac | Salary sacrifice contribution amount. |
| EmpAdd | Employer additional voluntary contribution. |
| MbrCont | Member’s own (after-tax) contribution amount. |
| TermDate | Employment end date. |
| Landline Phone# / Mobile# / Email Addresss | Employee contact details. |
| FundUSI / FundName / FundABN / Fund ESA | Super fund identification details including USI, ABN, and Electronic Service Address (for SuperStream). |
3. VICSUPER
| Column | Description |
|---|---|
| Payee - Organisation Name / Unique Product Identifier | Employer and fund identifiers. |
| Employee Name (Title, Family, Given, Other) | Employee’s full name details. |
| Date of Birth / Gender | Employee’s demographic information. |
| Residential & Postal Address Fields | Employee’s address lines, suburb, postcode, state, and country. |
| Electronic Mail / Mobile / Work / Home Telephone | Employee contact information. |
| Tax File Number / Indicator | TFN data and whether it was provided. |
| Member Client Identifier / Payroll Number | Fund membership and internal payroll references. |
| Employment Start / End Date / Reason | Employment history information. |
| Annual Salary for Contributions Amount | Base annual salary for contribution purposes. |
| Employment Status | Employment category (e.g. active, terminated). |
| Pay Period Start / End | Period for which contributions are made. |
| Superannuation Guarantee | Mandatory employer SG contribution. |
| Employer Award or Voluntary Amount | Extra employer-paid contributions. |
| Personal Contribution Amount | Employee’s personal after-tax contributions. |
| Salary Sacrifice Amount | Employee’s pre-tax contribution amount. |
4. KINETIC SUPERANNUATION
| Column | Description |
|---|---|
| MemberID | Employee’s membership number with the fund. |
| LastName / FirstName / Title / Gender / DOB | Personal details. |
| Address / Suburb / State / PostCode / Country | Employee’s contact and residential information. |
| EmploymentStart / EmploymentType | Employment commencement date and type. |
| TFN | Employee’s Tax File Number. |
| SGCont | Employer Super Guarantee contribution. |
| SalSac | Employee’s salary sacrifice contribution. |
| MbrCont | Employee’s additional (after-tax) contribution. |
| EmpCont | Employer’s additional contribution (voluntary). |
| EmpTermDate | Employee’s termination date. |
| PhoneNbr / EmailAddr | Contact details. |
| SPINID | Fund product identifier (SPIN code). |
| FundName / ABN | Fund details for clearing house submission. |
Summary Table of File Variations
| Report Type | Unique Features |
|---|---|
| UNKNOWN / HESTA / OTHERS | Most detailed – includes contributor references and multiple address lines. |
| CARESUPER / SCH ONLINE | Clean format focused on contribution breakdowns (SG, salary sacrifice, employer/member additions). |
| VICSUPER | Highly detailed; includes full contact set, multiple address lines, and both residential/postal info. |
| KINETIC | Simplified version with SPIN ID and ABN included for direct SuperStream validation. |
Once you generate your file, save it to your desktop and manually import it into your clearing house provider.
Please note that, in line with the ATO and new Super requirements, invoices must be submitted by 1/7/2026. We will implement same-day super, so this requirement will no longer be necessary as we are integrating with a clearing house system to handle all the heavy lifting for you!