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Roster Weekly Report

The Roster Weekly Report shows total figures of shift numbers and hours entered per Shift Status and Service location in a weekly format.

Users can use the Shift Status field before generating the report to limit the data to the shift status they require.

 Authorised Users can access the report by selecting:

Reports > Management > Roster Weekly Report

 
Then you can select the week state date based on the status in the system as optional 
Then it will load a report like this
 
 

Report Header

Field Description
Report Title Roster Weekly Hours / Count
Details For Displays the start date of the reporting week (e.g. 06/10/2025 onwards).
Sections The report is divided into categories representing stages of the roster and timesheet workflow.

Sections Explained

1. Member Broadcast

Shows shifts that have been broadcasted to members but not yet confirmed or booked.
Useful for tracking open shifts that were made available to workers.

Column Description
Clients Lists the client or facility name.
Date Columns (06/10 – 12/10) Each column pair (Shifts / Hours) represents the count of shifts and total hours for that day.
Total Shifts / Total Hours Aggregates all daily data for the client across the week.

Example:

  • DAISY DOMS AGED CARE: 1 shift, 9 hours broadcasted that week.

2. Shift Booked + Timesheet Submitted

Lists all booked shifts that have been completed and for which a timesheet has been submitted.
This section reflects shifts ready for payroll and invoicing.

Column Description
Clients The clients under which shifts were performed.
Date Columns (Shifts / Hours) Displays daily totals of booked and submitted shifts.
Total Shifts / Total Hours Weekly totals per client.
Grand Total Row Total shifts and hours for all clients combined.

Example:

  • MELBOURNE HOSPITAL: 39 shifts, 341 hours.

  • ENTIRE ON HIRE FACTORY: 15 shifts, 154 hours.

  • Total across all clients: 58 shifts, 522 hours.

3. Shift Entered

Lists shifts that have been entered into the system but may not yet have a completed timesheet.
Useful for identifying upcoming or recently added shifts.

Column Description
Clients Displays clients where shifts are entered.
Date Columns (Shifts / Hours) Daily breakdown of entered shifts and their durations.
Total Shifts / Total Hours Weekly totals per client.

Example:

  • DAISY DOMS AGED CARE: 5 shifts, 45 hours.

  • ENTIRE ON HIRE FACTORY: 1 shift, 11 hours.

  • Total: 6 shifts, 56 hours.

4. Shift Release

Shows shifts that have been released or made available again to staff (e.g. cancellations or re-opened bookings).

Column Description
Clients Clients associated with released shifts.
Date Columns (Shifts / Hours) Displays the number of released shifts per day and their total hours.
Total Shifts / Total Hours Weekly totals for released shifts per client.

Example:

  • ENTIRE ON HIRE FACTORY: 5 released shifts, 35 total hours.

Key Insights

  • Each section isolates a different stage of the roster lifecycle, making it easy to reconcile workforce scheduling versus actual worked hours.

  • The Total Shifts and Total Hours columns provide clear weekly summaries for reporting, billing, and workforce allocation analysis.

  • The report helps management identify trends, such as unfilled shifts, over-allocations, or cancellations.