Recommended checks before ending a pay run.
Pre-check article for a customer to know what could be done prior to ending a pay run.
1. Confirm shifts are complete
- All relevant shifts are:
- Any sleepovers, public holidays, overtime, allowances and leave have been:
- Run a quick preview/report:
- Use whatever “preview”/summary the client uses (totals by member, by cost centre, etc.).
- Check:
- All relevant shifts are:
- Entered
- Confirmed/approved
- Not sitting in a “pending” or “query” status.
- No outstanding member timesheets for the pay period.
- Any exceptions (missing breaks, manual edits) are reviewed and approved.
- Any sleepovers, public holidays, overtime, allowances and leave have been:
- Entered using the correct shift types/leave types.
- Checked against awards/agreements.
- Run a quick preview/report:
- High‑volume workers.
- Anyone with unusual hours or back‑pay/adjustments.
- Use whatever “preview”/summary the client uses (totals by member, by cost centre, etc.).
- Check:
- Total hours vs expected.
- Obvious outliers (very high hours, $0 payments).
- Confirm bank details exist and are valid for all payees.
- Confirm pay period dates and pay date are correct.