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Payslip Reprint

The Payslip Reprint report allows users to View and/or recreate Members' Payslips if required.

Purpose

The PaySlip Reprint feature allows payroll administrators to reprint or regenerate payslips for individual employees or specific pay periods.
It is used when a staff member requests a copy of their payslip, or if a correction or reissue is required after payroll processing.

Access Path

Navigate to:
Reports → Payroll → PaySlip Reprint

Overview

This screen provides options to:

  • Reprint a specific payslip by Payslip Number, or

  • View and print all payslips for a selected Member within a given Month/Year.

Field Descriptions

Field Description
Payslip Number Enter the unique payslip ID to directly locate a specific payslip (e.g. P0000299).
Show Payslips Click to display the payslip details for the entered payslip number.
Show all Payslips for the Member Allows you to select a staff member (e.g. BAT WAYNE 26) and view all their payslips for the chosen period.
Month / Year Filters payslips by the specified month and year (e.g. January 2018).
Create Payslip Regenerates the payslip if a reissue is required (for example, after a correction).
Show Payslip Displays the selected payslip on screen for preview or printing.

Example Scenario

If an employee, Bat Wayne, requests a copy of his January 2018 payslip:

  1. Go to Reports → Payroll → PaySlip Reprint.

  2. In Show all Payslips for the Member, select Bat Wayne 26.

  3. Choose Month: January / Year: 2018.

  4. Click Show Payslip to view the document.

  5. From here, you can print or save the payslip as needed.

Additional Notes

  • This report can only display payslips that have already been generated in a processed pay run.

  • The payslip data includes gross pay, tax, superannuation, deductions, and net income.

  • Access is limited to authorised payroll users.

  • Reprinted payslips maintain the same pay reference number for audit consistency.

Best Practice

Always verify the payslip period and employee details before reprinting to ensure the document matches the intended pay cycle.
If corrections were made post-payroll, ensure the pay run has been reprocessed before generating a new payslip.