Leave Management
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      What are the Outstanding Pay Details?

      The Outstanding Pay Details shows the outstanding payment information that is yet to be processed for the member. To view the Outstanding Pay Details of the member:

      • Select the Financial Year
      • The Last Payroll Run Processed, Outstanding Worked Shift Details, Outstanding Additions and Deductions, and Outstanding Encashable Leaves details are displayed on the page

      Outstanding Pay Details-L-1

      1. Last Payroll Run Processed

      The Last Payroll Run Processed shows the most recent payroll processed for the final payment, including outstanding shifts, compensated leave balance, and pending additions and deductions. The details include:

        • Payrun # - shows the payrun id associated with the finalized pay run
        • Date/ Time - shows the date and time of the payroll run processed 

        • Work Ending Date - shows the week ending date of the payroll run processed 

        • Payslip Number - shows the payslip number of the member in the last payroll run processed. On clicking the payslip number, the payslip of the member can be downloaded

        • EFT created? - shows 'Yes' if the EFT file is created for the payroll run, otherwise 'NO'

        • STP Submitted - shows 'Yes' if the STP is submitted for the payroll run, otherwise 'NO'

        • Payroll Run By/ On - shows the staff member's name along with the date and time when the payroll run was processed

        • Email payslip - shows the email address to which the payslip was sent, along with the date and time of the email notification

      2. Outstanding Worked Shift Details 

      In the Outstanding Worked Shift Details based on the selected financial year, the shifts awaiting payment with status such as Shift Booked, and Timesheet Submitted are displayed.

      The Outstanding Worked Shift Details show the Financial Year, Service Location, Delivery Location, Shift Date, Shift Type, Qualification, Start time, End time, Shift Hours, Timesheet number, Shift Status, and Payroll Status.

      The Total Outstanding shows the number of Worked Shifts and the Total Shift Hours.

      3. Outstanding Additions and Deductions

      The Outstanding Additions and Deductions shows all the Outstanding Additions/ Deductions currently available in the member's profile tab (Profiles → Member Payroll→ Additions & Deduction) of the Finance Application.

      The Total Outstanding amount is also displayed.

      4. Outstanding Encashable Leaves

      The Outstanding Encashable Leaves show all the leave currently assigned to the member and are visible if the Leave Management flag is turned ON. The details include:

        • Leave Type - shows all the member's assigned leave
        • Unit - shows the unit of the member's assigned leave category

        • Encashable? - shows whether it is configured as 'YES' or 'NO' in the Leave Category of the Leave Management masters. You have the option to adjust this setting

        • Current Balance - shows the current leave balance allocated to the member for the specific leave category

        • Rate per hour - shows the hourly rate for paid leave, which can be adjusted if needed

          The Rate per hour is displayed when the Auto calculate leave addition for the accrued paid leave request by the member checkbox is selected in the Leave Entitlement tab. 

          Based on the selected Service Location and Shift Type determines the rate applied (the rate is the base rate of the rate table which is calculated based on the rate table attached to the selected Service Location and Shift Type, member's primary qualification, pay level, unit type as hour)

        • Amount - shows the total amount payable that is calculated using the formula.  The formula to calculate the Amount is  'Amount = Rate per hour * Current Leave Balance'

          Note that the Leave Payment is displayed in the Outstanding Addition(s) and Deduction(s) section when:

          • The Encashable setting is turned ON
          • Current Leave Balance is available
          • Rate per hour is available (the options explained about must be selected)
          • Encashment Type must be selected as per the Mapped Addition
        • Encashment Type - select the Encashment Type from the available list for the Annual Leave and Personel/ Carer's Leave. If the current leave balance is zero, the Leave Category will not be eligible for encashment

          The system will automatically select the Mapped Addition based on the chosen Encashment Type, as mapped in Finance → Addition/Deduction Masters
        • Mapped Addition -  shows the addition mapped for the Leave Type/ Encashment Type

          When the Encashment Type setting is enabled, the Mapped Addition is displayed as selected in the Addition/Deduction Masters under Leave applicable for encashment in the Finance application

          For Leave Types with the Earning Category set to 'No Accrual', the Mapped Addition is displayed as selected in the Leave Management masters

      Once the mapping of Outstanding Encashable Leaves is finalized, click Save Leave Payment and the Confirmation pop-up appears showing the list of leave that cannot be encashed.

      On clicking Yes:

      • The Mapped Addition will be automatically added in the Member module (in Finance application) with the corresponding addition amount if it is set to be encashed with a one-time setting 

      • When the payslip is processed with the encashed Mapped Addition, the existing payslip notes will be appended accordingly

      • The total leave balance will be deducted against the encashed leave category and the updated balance will be visible in the current leave balance

      Outstanding Pay Details-1

      For points 5 (Export to Excel), 6 (Export to PDF), and 7 (Send Email) in the figure above, refer to the What are View Earnings? article for details. 


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