How to Configure Pay?

Field Name

Description

Employment Type

Select the Employment Type as Full Time, Part Time, or Casual. 

Pay Frequency

Qualification

Shows the primary Qualification of the member.

Primary Pay Level

Shows the Primary Pay Level of the member.

Shows the member's salary details.

Shows the Primary Pay Run Day of the member.

This detail is obtained from the Staff Portal provided in Application Settings → System Configuration → Finance Application Settings → Primary Payrun Week Ending Day.

Pay Run Condition(s) to Auto Calculate Leave Addition for Accrued Paid Leave Request

Note: To auto calculate leave addition, the 'Auto calculate leave addition for the accrued paid leave request by member' setting must be ticked in the Configure Leave Entitlements tab. If the Leave is set as 'No Accrual', the system will not automatically calculate Leave Addition for it.

Select the Service Location.

The system automatically attaches service rates from the rate table to calculate paid leave for the selected Service Location.

Based on the selected Service Location, select the Shift Type to determine the rates applied to the paid leave (the rates are determined based on the rate table attached to the selected Service Location and Shift Type, member's primary qualification, pay level, unit type as hour, and the specific day of the requested leave being processed in the payrun).

If the rates for the specific day are unavailable, the base rates will be applied according to the parameters mentioned above.

Standard Work Week 

Consider the Standard Work Week Hours for Leave processing 

By default, the Consider the Standard Work Week Hours for Leave processing setting is set to YES. This indicates that the system will use the value saved in the Application Settings → Standard Work Week Hours as a member's weekly hours for leave processing and accrual.

Normally Works 

The Normally Works field is disabled by default. If you want to customised work hours, reset the Consider the Standard Work Week Hours for Leave processing button.

If the member has assigned leave and you try to reset this button, a warning message is displayed 'To reset the Standard Work Week Hours, unassign the currently assigned leave of the member in the Configure Leave tab'. You will not be able to proceed until the member's assigned leave exists. 

If the member does not have any assigned leave, the Standard Work Week Hours can be edited. Provide the new value in the Normally Works: Hours Per Fortnight, Hours Per Week, or Hours Per Day. Providing the new value in any field will auto-calculate the value for the remaining fields.

For example: if Hours Per Week = 38, the value in Hours Per Fortnight, and Hours Per Day will be auto calculated as '76' and '7.6' respectively.

You can reset back to the Standard Work Week Hours set in the Application Settings and if the member's assigned leave exists, a similar warning message will be displayed.