Leave Management
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      How to Add a New Leave Request?

      The Staff can request a leave for the member. To add a new leave request:

      • Click New Leave Request and the Add Leave Request pop-up window opens
      • Provide all the required details 
      • Click Approve. The system checks the member's leave balance to confirm availability for the requested leave category. If the leave balance is available for the member, the new leave request is added successfully, otherwise a validation message appears 'You have insufficient leave balance'
      • The staff can Reject the leave and the leave status is updated to Rejected. Note that the staff cannot reject a leave with the status as 'Payroll Processed' or 'Payroll Pending'

      Field Name

      Description

      Type of Leave Request

      Select the required Type of Leave Request.

      This shows all the active leave categories assigned to the member in the Configure Leave Entitlements.

      Important: The staff members are permitted to submit leave requests for different leave categories on the same date; however, they are not allowed to submit multiple leave requests for the same leave category on that date. 

      Start Date

      Click the Calendar icon to select the Start Date of the leave request.

      End Date

      Click the Calendar icon to select the End Date of the leave request. 

      Staff can update the end date to match or exceed the processed leave period if the leave status is 'Payroll Pending'.

      Exclude weekends

      To exclude weekend dates from the leave request date range. By default, the Exclude Weekends checkbox is selected.

      Reason of Leave

      To specify the reason for the leave request.
      Attachments

       

      You can add multiple attachments to the leave request with max. file size up to 5 MB. The supported file formats are .jpg, .jpeg, .docx, .xls, .pdf, and .png.

      To add an attachment:

        1. Enter a File Name.
        2. Click Choose File to select the attachment.
        3. Click Confirm Upload and the file is attached successfully. You can click the Attachment icon to view the uploaded file.

      To delete the attached file, click the delete icon or click Delete All to delete all the files.

      Add Leave Request - attachment
      Unit Value

      The Unit Value is automatically calculated based on the leave request's chosen Start and End Date, considering whether the Exclude Weekends checkbox is selected.

      If the leave request is for a single day, you can edit the unit value; otherwise, it remains uneditable.

      The Unit Type (days or hours) is determined by the unit type associated with the leave category in the Leave Management masters.

      Current Leave balance

      Shows the available member's Current Leave Balance for all the Leave Categories.

      When the leave is processed in the Finance application at the payroll finalise stage, the system deducts the leave balance for the member and updates it for the relevant leave category.

      Add Leave Request


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