Check in - Check Out
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      3. Check in - Check Out

      Check In and Out

       

      This Feature requires you to have a Google account - for more information please read - Maps Google API

      Check-in and Check-out for members is designed to assist schedulers to know if a member has arrived at a location for their shift.

      For finance purposes, members still use the timesheet submission if they need to adjust shift times.
      Timesheets are still required to be submitted, for the purpose of obtaining supervisors' approval and to be available for the finance team.

      How to enable Check-in and Check-out on sites

      1. Firstly you will need to ask support to set up your Google account and for you to provide the KM distance amount - Check in/ Check out Configurations and Setup

      2. The Member GPS Timestamp Required is an optional location-based setting that once enabled will prompt members to check-in prior to their shift commencement and allow them to check-out on completion. 

        1. Clients - Search for Client - Online Permissions Change to yes as shown below.

      FAQ

      If they check in earlier than the start time - Does that change shift time on the timesheet?

      No - this function is purely for tracking arrival of members at a shift. Members can adjust the shift start time when checking in if a location asks them to start early - similar to changing the time when submitting the timesheet. This applies to all shift types.

      How do Allocators see when a member checks in?
      Within the allocations screen, select the member's name and open the Member contact card and select Track Arrival

       

      Set up and Implementation

       

      To activate this feature, please call the support team to set up your account with Google maps.

      To set the Member distance restriction parameter to Check-in/ Check-out for the members in the Staff Portal application:

      • Click the user login drop-down in the Entire OnHire application and open the Application Settings

       

      • In the Application Settings, click System Configurations

      • Now, in the Other Settings provide the value greater than 0.0 KM in ‘Member Check-In / Check-Out distance restriction: Apply distance in KMS restriction as per Client location address’ to set the distance restriction for the members in the Member App.

      • You can set the ‘Member Check-In / Check-Out distance restriction’ parameter that is greater than 0.0 KM up to 1.0 KM.

       

      This setting is enabled only in case the ‘Enable shift check-in/check-out in Member App’ flag is set to ON.

      In the Record Shift Timings screen of the Member App, the member can Check in/ Check out within the provided range in the Application Settings of the Staff Portal application. The Member Check in/ Check out distance restriction range set can be greater than 0.0 KM up to 1.0 KM of the client location.

       The value 0.0 KM means no restriction in the Check in/ Check out to Record Shift Timings.

       

      For instance, if the ‘Member Check-In / Check-Out distance restriction: Apply distance in KMS restriction as per Client location address’ parameter is set to 1.0 KM in the Application Settings of the Staff portal application; the Record Shift Timings screen allows members to Check in/ Check out to record the Shift Timings within the range of 1.0 KM of the Client’s location as shown in the figure below.

      In case the member tries to Check in/ Check out outside this client’s location range, a Shift Check in/ Check out location violated alert message is generated as ‘Your current Check in/ Check out location is outside the range of the client’s location' as shown in the figure below.

      The member can Check in/ Check out successfully only when the member is within the distance restriction parameter provided of the client’s location.